WRP Facilities Specialist at University of California Santa Cruz

Santa Cruz, CA 95064

About the Job

WRP Facilities Specialist

Location: Santa Cruz
Job ID: 69444

JOB POSTING

NO VISA SPONSORSHIP AVAILABLE FOR THIS POSITION.
Applicants must have current work authorization when accepting a Baskin Engineering or affiliate staff position. We are unable to sponsor or take over sponsorship of an employment Visa for staff.

HOW TO APPLY

For full consideration, applicants should attach their resume and cover letter when applying for a job opening. For guidance related to the application process or if you are experiencing difficulties when applying, please review the Applicant Resources on our Talent Acquisition website.

INITIAL REVIEW DATE (IRD)

Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. Materials submitted after the IRD will ONLY be forwarded at the request of the hiring unit. To ensure your application is routed for consideration, submit your materials before 11:59 p.m. on the IRD. Talent Acquisition cannot accept application materials outside of the jobs portal, and is unable to update submitted applications on an applicant's behalf, or forward communications to the hiring units. For more information about the IRD and the applicant review process, view this link.

The IRD for this job is: 06-19-2024

ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

DEPARTMENT OVERVIEW

Originally founded in 1997, Baskin Engineering is the first professional school at UC Santa Cruz. Over the past 25 years, Baskin Engineering has become a unique 21st century school of engineering and technology, characterized by evolutionary growth fueled by on-going research opportunities that open new areas of intellectual inquiry. Baskin Engineering has grown to include six academic departments, a variety of research centers and institutes, and has ambitious plans for further programmatic growth. The focus of Baskin Engineering educational programming is to instill strong basic knowledge for sound practice in science and ethical engineering for the well-being of society, and its diverse curricula facilitate creative thinking and prepare students for productive and rewarding careers. Baskin Engineering is focused on building collaborative connections and expanding instruction and research activities for faculty and students at UC Santa Cruz, both at its Santa Cruz campus and at its campus in Silicon Valley, the international center of technological innovation.

JOB SUMMARY

This position is part of a team dedicated to the Westside Research Park (WPR) and a member of Baskin Engineering Facilities group. Under general direction of the WRP Facilities Operations Manager, the Facilities Coordinator provides facilities operational support and implements and coordinates building management procedures and space planning activities. Implements and makes recommendations for new and revised procedures. Oversees various facilities-related operational activities. Has general knowledge about several operational functions. The Facilities Coordinator will liaise with external agencies on all aspects of building management, including safety and maintenance. Receives little instruction on daily work, general instructions on new assignments.

APPOINTMENT INFORMATION

Budgeted Salary: $80,300 - $93,400/year. Salary commensurate with skills, qualifications and experience.
Under California law, the University of California, Santa Cruz is required to post a reasonable estimate of the compensation for this role. The salary shown above is the budgeted amount the University reasonably expects to pay and the salary extended should not exceed this posted amount.

Benefits Level Eligibility: Full benefits

Schedule Information:

Full-time, Fixed
Percentage of Time: 100%, 40 Hours per Week
Days of the Week: Mon-Fri
Shift Includes: Day

Employee Classification: Career appointment

Job End Date: None

Work Location: UC Santa Cruz Main Campus

Union Representation: CX Union

Job Code Classification: 004483 (FAC MGT SPEC 3 CX)

Travel: Never or Rarely

JOB DUTIES

75% - Facilities Management

Serves as liaison with organization and external agencies regarding safety, access, maintenance, remodeling and construction activities.
Coordinates with multiple units throughout the organization to provide a safe and secure facilities environment.
Works with Physical Plant and IT Services to resolve routine maintenance impacting the Facility. Assists in the development of space allocation plans for management review.
Maintains building related plans and procedures including access controls and security, emergency preparedness, commonly-encountered hazardous materials storage and disposal, crime prevention activities, fire safety inspection compliance and reporting.
First point of contact on the Westside Research Park (WRP) emergency call-out list. Coordinates/assists emergency repairs and construction activities during and after work hours ensuring minimal disruption to building occupants.
Reviews and critiques from the facilities point of view documents for construction, including plans and specifications from outside consultants.
Develops and maintains the WRP facilities shop inventory. Purchases supplies and equipment for the WRP Facility as needed using UC Santa Cruz, CruzBuy system and ProCard.
First responder for communication and customer services to the occupants. Provides maintenance and update of the WRP website/intranet site, occupants' database, rooms labels and building signs. Provides support in the WRP Newsletters release and in the marketing products/services for the buildings.
Responsible for the coordination of WRP facilities events and point of contact during events managed by other departments, ensuring if needed moving furniture and setting up folding tables, chairs, banners and other equipment to support the event.
Responsible for the application of the WRP facility policies.
Maintains and improves correct operation of the WRP receiving station. First point of contact for Campus mail services.
Manages services requests received from WRP occupants through the department ticketing system. Visits site for problems, ensure site is safe either by resolving unsafe conditions or posting signage and barricades. Conducts field verification of problems and resolves them if possible.
Coordinates maintenance and repairs through Physical Plant work order desk and/or Physical Plant work crews as appropriate. Interfaces with Physical Plant work crews to get repair and maintenance status and update department ticketing system with updated information.
Serves as primary "WRP Department Access Key Controller" as defined by the UCPD Access Control Policy, including but not limited to, programming access cards, maintaining accurate records of all access control activities, ensuring appropriate authority prior to issuing keys, ordering replacement keys as needed, recovering department keys from departing personnel, reporting any failure to recover access control keys to department management and UCPD, and securely storing unassigned keys in the department's UCPD-approved cabinets.
Conducts regular periodic rounds to inspect areas for security, fire and accident hazards and take appropriate action as required, including reporting infractions of fire and building codes, building rules and other building irregularities to management.
Primary point of contact with Environmental Health & Safety (EH&S) in coordinating and assisting inspections of Labs and regulated hazardous waste storage areas.

15% - Supervision

Supervises building receptionist. Responsible for hiring, performance management and providing professional development opportunities.
Hires, trains and supervises student employees.

10% - Emergency Preparedness

Acts as the Building Coordinator and/or floor monitor for organization emergency / disaster preparedness for assigned venues, serve as the communication liaison between organization service agencies and building occupants, and prepare building response plans and coordinate education and planning in this area for all building occupants.

REQUIRED QUALIFICATIONS

Bachelor's degree in related area and / or equivalent experience / training.
Thorough knowledge in the areas of building space planning, codes, capacity, security, fire safety, organization and departmental principles and procedures involved in risk assessment and evaluating risks as to likelihood and consequences.
Strong interpersonal skills with the ability to interact and communicate in a professional, friendly, courteous manner.
Strong customer service skills.
Effective problem-solving skills.
Ability to read and interpret floor plans, construction drawings, and technical manuals.
Working knowledge of practices and procedures relating to building and facility maintenance, physical key control, issue and electronic access control systems, such as CCure and Omnilock.
Effective verbal communication skills.
Effective written communication skills.
Demonstrated record keeping skills.
Project management skills.
Demonstrated ability to work independently.
Demonstrated ability to work as an effective team member.
Thorough knowledge of Google suites and Microsoft applications with the ability to learn various computer programs.

PREFERRED QUALIFICATIONS

Demonstrated ability to independently learn and absorb new technical and procedural information from a wide variety of sources, including self-guided searches via the internet and online courses provided by the UC Learning Center.
Experience with supervising others.
Working knowledge of practices and procedures of safety and emergency preparedness.
Working knowledge of regulated medical waste holding areas and requirements.
Experience as a Facility assistant with duties connected with access control system, purchasing, safety, emergency preparedness.

SPECIAL CONDITIONS OF EMPLOYMENT

Selected candidate will be required to pass a pre-employment criminal history background check.
Must possess a valid license to drive in the state of California.
Must possess CPR/First Aid/AED certification or have the ability to obtain it within 60-calendar days of hire.
Ability to work long periods of time at a computer with or without accommodation.
Ability to ascend/descend ladders with or without accommodation.
The selected candidate will be required to work all scheduled hours on-site.
Ability to work a variable schedule including evenings and weekends.
Ability to respond to emergencies after hours as necessary.
Selected candidate will be required to complete training within established time frames as directed including UC compliance training.
Ability to travel to multiple work locations on and off campus.
Ability to maintain appearance and conduct suitable for working in a professional setting.
Must be able to recognize exposure to live circuits and/or operating machinery and Biosafety Level 2 areas.
The University of California has implemented a Vaccination Policy covering all employees. Employees, including new hires, are required to comply with any applicable policies relating to the University of California vaccine program.
Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

EEO/AA

The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.

For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

APPLICANTS ARE REQUIRED TO USE THE UCSC ON-LINE PROCESS
View full job description and access on-line application:
https://careerspub.universityofcalifornia.edu/psp/ucsc/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=11&JobOpeningId=69444&PostingSeq=1

To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.

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