Working Student - Administrative - 1 - Ampcus Incorporated
McClellan, CA 95652
About the Job
Position Description: provide data entry support in spreadsheets, reports and business enterprise resource planning system (SAP). Contacts Vendors with open purchase orders to reschedule out and/or cancel as needed and creates nonstock purchase orders for services. Assists with supply chain management projects to improve overall efficiency of the department.
* Performs all operations, measures, activities and tasks as assigned by accountable management or supervisor.* Learns and acquires respective theory and know how, techniques, methods, tools and processes, in the respective area.* Supports other qualified staff in their tasks and accountabilities. Impacts: In Administration / Customer Services: Selects from among clear choices based upon defined procedures and practices, to address changing work situations appropriately. Thinking and portfolio of acting options cover a number of routines, and latitude is permitted to address topics with appropriate processes. Unexpected situations, however, typically needs technical assistance or authorization. Positions are expected to cope effectively with multiple choice situations in number of assigned processes and routines. Thinking is about applying or even adapting the "right" procedure to a process or an issue arising. Key Responsibilities: Deliver full range service in a defined administrative area of work, while clear input / output relations and generic and /or work specific guidelines, procedures are given or available. Positions need basic level of theoretical and practical know how, skills and typically some level related years of experience, in specialized processes, techniques and systems used in office environment. Position operates major parts or full spectrum of dedicated specialized standard software packages. Incumbents may handle routine and non-complex practical enquiries and procedures from internal or external customers. Experience: 2-year vocational training + up to 1 year experience needed. Knowledge: Basic knowledge and experience of principles, procedures, work routines and skills in the related field of work, gained through structured and focused two-year vocational training period.
Responsibilities
- Executes complex buying strategies to purchase and arrange timely deliveries of supplies and materials; expedites as needed and serves as liaison between vendors and users
- Contributes to implementation and ensure usage of globally defined methods, processes, and systems to ensure high process efficiency and process compliance (e.g., compliant Purchase-to-Pay (P2P) process, Procurement guidelines, IT systems)
- Updates project plans and purchasing systems; reviews and analyzes requisitions and supply plans for domestic and international purchases
- Defines, communicates, and tracks scheduling, risk, change, opportunities, and resource management
- Gains alignment on project prioritization and requirements
- Works with cross-functional business partners as well as Supply Chain Management (SCM) network, accounting, financial and controlling
- Track the vendor's progress against the original and/or revised schedule, invoices reconciliation
- Responsible for effectively communicating with cross-functional team members on project status and SCM tasks
- Review and target supplier delivery improvements and late order resolution
- Leverage existing procurement processes and compliance while seeking to identify best management practices, improved procurement processes and other continual improvement initiatives to facilitate efficient processes
Preferred Knowledge/Skills, Education, and Experience
- SAP Knowledge
- Use of Microsoft Office applications (Outlook, Teams, Excel)
- Intermediate MS Excel (VLOOKUP, Pivot tables, etc.) Knowledge
- Experience with mass data entry
- Typing 60-80 wpm
- Excellent verbal and written communication skills
- Demonstrate success in applying complex knowledge of fundamental concepts, practices, and procedures of particular area of specialization
- Demonstrated knowledge of organization's business practices and issues
- Excellent customer service skills
- Ability to work in a team-oriented environment while maintaining an individual workload
- Perform job duties with a sense of urgency to meet deadlines and escalates when necessary
* Performs all operations, measures, activities and tasks as assigned by accountable management or supervisor.* Learns and acquires respective theory and know how, techniques, methods, tools and processes, in the respective area.* Supports other qualified staff in their tasks and accountabilities. Impacts: In Administration / Customer Services: Selects from among clear choices based upon defined procedures and practices, to address changing work situations appropriately. Thinking and portfolio of acting options cover a number of routines, and latitude is permitted to address topics with appropriate processes. Unexpected situations, however, typically needs technical assistance or authorization. Positions are expected to cope effectively with multiple choice situations in number of assigned processes and routines. Thinking is about applying or even adapting the "right" procedure to a process or an issue arising. Key Responsibilities: Deliver full range service in a defined administrative area of work, while clear input / output relations and generic and /or work specific guidelines, procedures are given or available. Positions need basic level of theoretical and practical know how, skills and typically some level related years of experience, in specialized processes, techniques and systems used in office environment. Position operates major parts or full spectrum of dedicated specialized standard software packages. Incumbents may handle routine and non-complex practical enquiries and procedures from internal or external customers. Experience: 2-year vocational training + up to 1 year experience needed. Knowledge: Basic knowledge and experience of principles, procedures, work routines and skills in the related field of work, gained through structured and focused two-year vocational training period.
Responsibilities
- Executes complex buying strategies to purchase and arrange timely deliveries of supplies and materials; expedites as needed and serves as liaison between vendors and users
- Contributes to implementation and ensure usage of globally defined methods, processes, and systems to ensure high process efficiency and process compliance (e.g., compliant Purchase-to-Pay (P2P) process, Procurement guidelines, IT systems)
- Updates project plans and purchasing systems; reviews and analyzes requisitions and supply plans for domestic and international purchases
- Defines, communicates, and tracks scheduling, risk, change, opportunities, and resource management
- Gains alignment on project prioritization and requirements
- Works with cross-functional business partners as well as Supply Chain Management (SCM) network, accounting, financial and controlling
- Track the vendor's progress against the original and/or revised schedule, invoices reconciliation
- Responsible for effectively communicating with cross-functional team members on project status and SCM tasks
- Review and target supplier delivery improvements and late order resolution
- Leverage existing procurement processes and compliance while seeking to identify best management practices, improved procurement processes and other continual improvement initiatives to facilitate efficient processes
Preferred Knowledge/Skills, Education, and Experience
- SAP Knowledge
- Use of Microsoft Office applications (Outlook, Teams, Excel)
- Intermediate MS Excel (VLOOKUP, Pivot tables, etc.) Knowledge
- Experience with mass data entry
- Typing 60-80 wpm
- Excellent verbal and written communication skills
- Demonstrate success in applying complex knowledge of fundamental concepts, practices, and procedures of particular area of specialization
- Demonstrated knowledge of organization's business practices and issues
- Excellent customer service skills
- Ability to work in a team-oriented environment while maintaining an individual workload
- Perform job duties with a sense of urgency to meet deadlines and escalates when necessary
Source : Ampcus Incorporated