Work+Ready+Oklahoma+Program+Support+Administrator - Southern+Tech

Purpose of Job:

The Program Support Administrator role is responsible for the administrative operations of the WRO Employment Center, data entry, and organizational tasks. This individual will work closely with the local leadership team to perform multifaceted, time-sensitive functions to ensure that projects are organized and completed effectively and in a timely fashion. The position requires strong attention to detail, organization, critical thinking, confidentiality, and dependability. This position will be responsible for providing reports and data to the WRO central office. Additionally, this person may join in program activities with participants during peak training times.

  Major Duties, Tasks, and Responsibilities:

•   Essential Functions of the Job:

1. Accurately manage information, data, and resources, including systems for paper and electronic documents, databases, spreadsheets, and other materials and resources
2. Provide logistical support for meetings and division activities by taking notes and preparing resources
3. Provide support for the preparation of client reports and internal project management tools
4. Work with key staff to maintain accurate and thorough records of project activities, program deliverables, and outcomes
5. Help with the preparation of presentations, spreadsheets, and other materials.
6. Establish and maintain filing and record keeping for project activities
7. Support efforts in ensuring the safety and security of the facility and grounds.
8. Responsible for maintaining and upkeep of the essential operational functions to include the physical location and technological resources.
9. Other duties as assigned

  Authority of the Position:

1. Authority to use discretion, judgment, and knowledge according to federal and state law, school policy, and administrative regulations, by assignment and approval the District Superintendent.

  Organizational Relationships:

•   Reports to: Work Ready Oklahoma Program Director

  Education, Knowledge, Skill, & Experience Requirements:

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

•   Education and Experience:

1. Associates degree required, Bachelor’s degree in business administration, marketing, or other related fields preferred
2. At least two years of office management experience
3. Valid Oklahoma driver’s license

•   Knowledge and Skills:

1. Integrity, credibility, and a commitment to and passion for the program’s mission
2. Advanced Microsoft Office skills and an ability to become familiar with firm-specific programs and software
3. Strong organizational, multitasking, and problem-solving skills, with exceptional attention to detail and the ability to remain calm and be effective under pressure
4. A proven ability to exercise sound judgment in the performance of responsibilities and the handling of information while upholding confidentiality
5. Excellent verbal and written communication skills and the interpersonal skills to communicate effectively