Wedding Administrator and Event Manager - LaBelle Winery

Successful candidates will be responsible for assisting the Wedding Sales Manager and execute events with other team members. The opportunity is ideal for a highly motivated and energetic individual who is able to easily multi-task. Candidate must work flexible schedule to include evenings, weekends and holidays as needed.

Primary Responsibilities:

Wedding Admin:

• Answering inquiries via email, knot, wedding wire, phone call- general package information questions, room capacities, general venue information
• Scheduling of site tours, private tastings, and planning meetings
• Entering rehearsals/appointments into appropriate calendars- sending confirmations and maintaining calendar
• Management of wedding package, completing reconciliations, deposits/refund upkeep/management
• Coordinate outside vendor calendar and schedule
• Provide tour of property for smaller functions, “cooler leads," walk ins, OR “family coming to see the space” tours
• Assist with rehearsals/decor drop offs as needed
• Build contracts as needed
• Send review/ photo requests to all couples and vendors post wedding day

Event Management:

• Keeping LaBelle standard up to speed with how the building looks and is organized in both storage and guest facing spaces
• Facilitate monthly inventory of small ware, displays, linen, etc.
• Ensuring our entire team is up to part with guests interactions, food presentations and operations of properties
• Must be efficient in bar, POS, and backend of operation training.
• Ensure efficient coordinations of events
• Schedule and oversee all staff for events
• Work as a team with all LaBelle personnel to maintain a productive atmosphere and efficient food and beverage service.
• Assist all managers and familiarize all menu items
• Confirm sufficient amount of inventory regarding linens, florals, centerpieces, audio/visual requirements and the like.
• Ensure take down of events are completed timely.
• Ensure all closing procedures are completed timely.
• Be present at all required events including LaBelle Lights shifts.
• Support FOH as needed
• Manage communication with BOH team relative to event execution.
• Ensuring events comply with all healthy and safety regulations.
• Communication with vendors and supplies before, during and after events as needed for a smooth even operation.
• Perform other duties as assigned.

Qualifications:

• Experience on Mac and PC required
• Bachelors Degree; Hospitality Management preferred
• Event Management experience
• Ability to work a flexible schedule
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail. 
• Strong interpersonal skills and the ability to build relationships 
• Expert level written and verbal communication skills; keen eye to detail and proofreading. 

Physical requirements

• Ability to lift up to 20 lbs. occasionally
• Ability to sit/stand for extended periods
• Ability to climb stairs
• Ability to work in a food/wine environment

Rate of pay: 24.00-26.00 hourly

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