Victim Witness Unit Supervisor - Spokane County

Victim Witness Unit Supervisor Print (https://www.governmentjobs.com/careers/spokanecountywa/jobs/newprint/4708288) Apply ? Victim Witness Unit Supervisor Salary $52,255.76 - $73,116.74 Annually Location WA 99260, WA Job Type Regular Job Number 24-00240 Department Prosecuting Attorney Opening Date 10/25/2024 Closing Date Continuous FLSA Determined by Position + Description + Benefits Job Summary This position works 40 hours a week. The position allocated to this class provides complex clerical and technical assistance in assigned areas within a department. Duties may include assisting with budget preparation, managing department records, assisting in the implementation of procedures and policies, coordinating administrative workflow, reviewing and authorizing payments and purchases, preparing confidential correspondence and documents, coordinating and scheduling travel, and serving as department liaison. TOTAL COMPENSATION: $66,887 - $93,589 annually. Total compensation is an estimate based upon base compensation, median retirement fund contributions, and current employer-paid health and related benefit contribution rates (including medical, dental, life insurance, long term disability, and leave). The actual total will vary depending upon each employee's enrollment choices. Examples of Duties + Prepares complex reports and documents such as contracts, professional service agreements, project reports, budget reports and/or statistical reports. Gathers, compiles and analyzes complex data. + Analyzes data and recommends action based on findings. + Prepares confidential correspondence, reports and information. + Maintains confidentiality of all sensitive reports, correspondence and conversations. + Drafts resolutions, legal advertising, etc. + Coordinates and completes arrangements for travel, conferences, out of town meetings, etc. + Coordinates preparation of the department's annual budget, including compilation of draft budgets. + Evaluates departmental capital overlay needs. + Recommends areas of enhancement or reduction required to balance budget. + Participates in long-range planning activities. + May supervise day-to-day operations of the office. + Performs related activities such as tracking revenue, expenditures and budget balances, overseeing and approving payroll and attendance records, reviewing and authorizing payment vouchers, purchase orders, requisitions and treasurer's receipts. + Manages the department's record storage, retention and disposition programs, and coordinates training. + Monitors and reports on new legislation, regulations or County policies and plans. + Coordinates implementation of new or revised procedures and policies in the department such as personnel policies, emergency response, records retention, etc. + Prepares research projects, statistical compilations, written reports, etc. for administrator. + Creates and maintains computer reports, spreadsheet programs and word processing documents for administrative management data. + Maintains departmental personnel records and confidential files. + Supervises or personally prepares Personnel Action forms. + Supervises or prepares department payroll; calculates overtime, out of class pay, cost of living adjustments, etc. + Represents management at labor/management meetings. + Participates in collective bargaining. + Participates and responds to unfair labor practice charges and/or grievances. + Assists management in determining collective bargaining strategy and the implementation of that strategy. + Coordinates functions such as phone installations, capital equipment purchase or leasing, repair and/or maintenance repair, and/or maintenance of building fixtures and equipment, office relocations, etc. + Represents the Department Head or Division Manager at meetings ensuring the needs and concerns of the department are heard. + May supervise staff, including extra help and temporary employees. When doing so: + Participates in the selection of new and/or promotional support staff. + Approves appropriate staff vacations, sick leave, training and other authorized absences. + Prioritizes, assigns and monitors work. + Evaluates performance; recommends and implements decisions regarding employee selection and discipline. + Ensures resources are available for operations and provides staff training and cross-training. + May serves as department liaison with Information Systems Department staff and/or various state agencies whose computer programs the department uses. + Analyzes department functions and recommends enhancements. Assists in the development and installation of new computer applications/systems and upgrades. + Tests new computer applications and upgrades and monitors software to insure efficiency and/or accuracy of computer systems used by the department. + May train and provide technical assistance to department staff in the use of computer programs. + Represents the department at User meetings. + Performs other related duties as required/assigned. Prosecuting Attorney's Office: Performs all essential job functions listed above and additionally may include the following: + Plans, organizes, coordinates and oversees the Victim/Witness Program Specialists assigned to various divisions within the office. + In coordination with department leadership, establishes operating procedures and guidelines; implements and administers programs to achieve identified objectives; evaluates program effectiveness and its impact on the community. + Ensures proper victim/witness advocacy is realized by providing program support and assistance. + Coordinates volunteer recruitment, screening, training and supervision. + Participates in on-going public relations with the community, which may consist of speaking engagements, public service announcements and event coordination. + Works with community service agencies in the coordination of services to crime victims/witnesses. + Works closely with the Unit Supervisors of the Prosecutor's office to assure effective communication and an efficient work environment. Minimum Requirements + Five (5) years of office support experience that includes at least three (3) years of confidential and/or executive secretarial level experience with responsibility for financial, personnel, research, or administrative support functions. + Prefer at least one (1) year of supervisory or lead experience. + Course work or a degree in a related field may substitute for up to two (2) years of the required office support experience. + NOTE: Some positions may require certification related to the area of assignment within twelve months of appointment. Selection Factors + Knowledge of principles, practices, methods and procedures of governmental budgeting, payroll, purchasing and records management. + Knowledge of supervisory theories, practices and principles. + Knowledge of grammar, spelling and punctuation. + Knowledge of office practices and procedures including file maintenance techniques, customer service techniques. + Knowledge of terminology, laws, rules, and regulations governing area of assignment. + Skilled in communicating effectively both orally and in writing, sufficient to exchange or convey information and to give and receive work direction. + Skilled in establishing and maintaining effective working relationships at all organizational levels and with the general public. + Skilled in the use of computers and software needed to perform the assigned duties. + Ability to maintain confidentiality, as required. + Ability to prioritize. + Ability to improve effectiveness of program. + Ability to exercise initiative and judgment and to make appropriate decisions within the scope of assigned authority. + Ability to develop departmental budgets. + Ability to track expenditures. + Ability to assign, monitor and evaluate the work of others. + Ability to coordinate work unit activities. + Ability to handle multiple tasks. + Ability to resolve complex problems. + Ability to apply customer service techniques. + Ability to develop, implement and enforce office/departmental policies and procedures. + Ability to prepare or oversee the preparation of technical reports. + Ability to use proper grammar, spelling and punctuation. + Ability to perform basic mathematical calculations. + Ability to use standard office equipment such as phones, copiers, calculators and fax machines. SPOKANE COUNTY Employee Benefits Summary The following is a brief list of benefits available to Spokane County regular employees. Complete information is available from Human Resources Department. This information is subject to change. PAID TIME OFF Spokane County Observed Holidays Up to 10 (ten) paid holidays are observed by Spokane County. PTO Non-represented and a select group of represented employees receive a bank of hours that combine both vacation and sick leave into a paid time off bank. There is no waiting period to use this time and it starts out at almost 2 days per month accrual increasing in accrual rates annually for first 5 years. Vacation For employees with less than five (5) years of continuous service, the accrual rate is 1 day of vacation each month for a total of 12 days per year. After six (6) months, employees are eligible to take accumulated vacation time. (Please note the vacation time accumulation may vary depending on contract language). Sick Leave Sick leave is earned at 1 day per month and can be taken as the days are accumulated. Other Leaves Spokane County provides several other paid leaves such as: bereavement leave, jury duty and military duty leave. INSURANCE BENEFITS Medical Insurance Two plans are currently available: Premera Blue Cross (PPO) and Kaiser Permanente (HMO). Spokane County pays 95% of the premium for full-time employees and 90% of the premiums for spouses and dependents. Premiums are deducted each pay period (pay periods: 15th and last day of the month). 2024 Rates: Premera Employee Only: $38.04 per month Employee & Spouse: $149.52 per month Employee & Family: $209.60 per month Employee & Child(ren): $136.16 per month Kaiser: Employee: $35.92 per month Employee & Spouse: $140.56 per month Employee & Family: $196.06 per month Employee & Child(ren): $128.58 per month Dental Insurance Two plans are currently available: Delta Dental of Washington (PPO) and Willamette Dental (DMO). Spokane County pays 95% of the premium for full-time employees and 90% of the premiums for spouses and dependents. 2024 Rates: Delta Dental Willamette Dental Employee: $5.74 per month Employee: $5.98 per month Family: $11.48 per month Family: $11.96 per month Group Life Insurance The County provides a $25,000 group life insurance policy to employees. The County provides a $10,000 benefit for those represented by 492, 492CS & 492CL. This benefit is paid in full by Spokane County. Long Term Disability Coverage Provides an income protection benefit in the event of a long-term illness or injury at rate of 60% of income up to a maximum of $5,000 per month. Spokane County pays the full premium for this plan. Deputy Sheriff's receive a benefit through their union for disability. RETIREMENT Retirement Plan (401a) Spokane County employees are automatically included in the Washington State Retirement System. Both the employer and the employee contribute to the plan. This retirement plan provides a guaranteed lifetime monthly benefit once vested and eligible for retirement. Additional Retirement Plan Option (457b) Employees may supplement their retirement income and save money on taxes by participating in this optional County program. Roth (after-tax) option is also available through this retirement plan. VOLUNTARY BENEFITS AFLAC Supplemental insurance is optional and is provided by AFLAC to help pay for benefits not covered by major medical insurance. The employee pays 100% of the premium. Travel Assistance Provides additional travel protections anytime you travel more than 100 miles from home. Includes pre-trip information, emergency ticket replacement, and emergency evacuation coverage. This benefit is paid in full by Spokane County. Flexible Spending Plan (FSA) Spokane County sponsors a Section 125 Flexible Spending Account to allow out-of-pocket Medical & Daycare Expenses to be paid with Tax Free Dollars. Premiums are automatically set up pre-tax under the FSA. Voluntary Term Life Insurance Voluntary Term Life Insurance is additional optional life insurance provided through The Standard Insurance. New employees are guaranteed up to $50,000 for self and $20,000 for a spouse with no medical underwriting needed. WORK/LIFE PROGRAMS Employee Assistance Program Employees and their family members are eligible to receive free counseling. There are also benefits relating to financial and legal concerns. Reduced Cost Bus Pass Program Spokane County participates in a program with STA which discounts bus passes to $5 a month. Wellness Programs There are opportunities for nearby exercise programs at reduced cost and education programs around wellness themes including financial well-being, nutrition and stress reduction. Discounts There are local and national discounts available to Spokane County employees. Agency Spokane County Address 824 N Adams Spokane, Washington, 99260 Phone 509-477-5750 Website http://www.spokanecounty.org/employment