Vice President, Financial Planning and Enterprise Systems - Galileo Learning

Galileo is a nationally recognized summer day camp that's all about empowering young innovators to change the world! With over 70 diverse communities served and hundreds of thousands of kids inspired since 2002, we are a leader in the Innovation Education Movement.

Here, innovation, purpose and personal development converge, creating an environment where your talents shine and your impact is celebrated. We invest, test, and continually iterate to sustain a culture that values Diversity, Equity, Inclusion, and Belonging. In fact, we were named one of the Best and Brightest Companies to work for in the Nation in 2023. We have also been on the Best Places to Work in the Bay Area list more than 12 times, were named one of Forbes’ Best Small Companies in 2017, and a Top 100 Real Impact Company in 2019.

Join us for a joy-filled summer in a mission-driven environment!

Are you a natural problem-solver and have a strong background in financial planning, analytics, and internal systems? Do you love working with others to create amazing experiences? If so, you might be the perfect fit for our team at Galileo Learning! 

Our work is laser-focused on ensuring a top-notch customer experience for our campers and camper families and to be successful, someone in this role will require a deep understanding of financial reporting, data, enterprise systems and processes. Reporting to the CFO, they will be responsible for: 

• Making accurate and actionable financial and operational data available across the organization

• Supporting ambitious growth plans by ensuring internal systems are built and optimized for scale and agility

• Empowering our small but mighty full-time team, and our large, diverse, and wildly talented program staff to be make great decisions, increase their productivity, and focus their time and energy on bringing Galileo’s transformative and enriching programs to more and more families each year

You must be both technical- and business-savvy, and be comfortable working across all parts of the business: operations, camp directors, finance, warehouse and more to ensure successful day-to-day systems operations and the successful design of new systems. We are first and foremost a people-driven organization, so you must combine your technical and business skills with a deep desire to collaborate with and improve staff effectiveness and experience.

YOU WILL BE ACCOUNTABLE FOR

Financial Planning & Analysis (FP&A)

• Design and produce consistent, streamlined, and accurate reporting and forecasting.

• Understand each department’s KPIs and activity drivers, and work to make them more visible and actionable.

• Create scalable systems and processes for monitoring and reacting to trends in company performance, budget, and operational KPIs.

• Working with the CFO, lead the annual budget and re-forecasting processes, partnering with Catalyst (Executive) Team 

  • Build and maintain a “bottoms up” KPI-driven budget model (in Excel to start, and eventually in Power BI), accessible to Department Heads on an ongoing basis for them to easily assess budget vs. actual performance for timely decision-making

  • Quarterly re-forecasting for the PE-sponsor’s valuation and other needs

  • Re-forecasting as needed based on enrollment data trends and in the months leading up to summer launch process  

• Partner with the Catalyst Team to on long range financial planning and updates to the unit economic model

• Develop ad-hoc forecasts to provide direction and insight to business partners to support decision making

Data & Analytics

• Own and upgrade data storage, structure, and integrity across the organization.

• Create and maintain single sources of truth, rooting out opportunities for duplication, confusion, and error.

• Manage PowerBI and possibly other analytics platforms to make data available and actionable to the entire organization to enable strong data-driven decision-making.

Enterprise Systems & IT

• Focus on the functionality and interfaces among the core internal systems that power our operations and collaboration, in areas including but not limited to accounting, CRM, HRIS/workforce management, supply chain, and resource planning. Define requirements based on business goals and work with vendors to ensure effective day-to-day operations.

• Apply core consulting skills to develop an internal point-of-view on both business and technical requirements and on potential vendors, including technology providers, outsourced developers, and managed IT services. 

• Lead the selection and implementation of new systems, as necessary. This will require exceptional product management skills and many previous successful system launches or go-lives.

• Identify and systemize critical workflows currently taking place outside of our core systems, and/or where there is significant value to be gained through optimization and risk mitigation. Lead user education and change management to promote ROI on the organization's enterprise systems–recognizing that sometimes the “process is the product” even more than the technology.

General

• Utilize excellent communication skills to work with stakeholders across the organization, providing regular updates on project progress.

• Uphold Galileo's commitment to diversity, equity, and inclusion, and actively seek out opportunities to promote these values throughout our enterprise systems projects.

YOU ARE

• Inspired by Galileo’s mission and purpose. Innovation education, project-based learning, and working in a professional, welcoming, deeply camp-inspired culture should sound like things you’re ready to explore or sign up for.

• Passionate about FP&A, models and data, knowing that insightful information that is available to stakeholders on a timely basis is key for companies to grow and scale!

• Deeply experienced with bringing integrity, structure and sustainability to diffuse and complex sources and sets of organizational data, with demonstrable success improving the data practices and data utility of established organizations.

• Skilled in using tools and technology (and suggesting new ones!) to manage projects and communications with stakeholders both internally and externally. You focus your own professional development on understanding new enterprise systems as well as configuration and administration for enterprise tools such as Salesforce and ServiceNow.

• Passionate about implementing innovative systems and solutions that make others’ lives easier. You understand the role technology can play in making the world a better place.

• A visionary collaborator and independent contributor. You can collaborate with others towards a creative vision, but have no issues tackling projects alone. 

• Able to juggle —and juggle well. You can manage a variety of projects simultaneously. Changing deadlines? Multiple stakeholders? Quick turnaround times? Easy breezy. You manage your time well and are meticulous about the details.

• Organized problem solver and eager learner. You love fine-tuning processes, can multitask in a changing environment, and easily absorb a great deal of new information quickly.

• You care about people and the relationships you build with them. You communicate clearly and effectively, while acting with a deep sense of empathy.

COMPENSATION

We anticipate the compensation for this Full-Time, exempt position to be $150,000 - $225,000. Exact compensation may vary and will be based on multiple factors, including geography and professional experience. 

BENEFITS

• No-cost medical insurance for employees (additional plans and options to add dependents available at cost)

• Vision and Dental Insurance 

• 401k benefits after 1 year of employment

• Flexible Paid Time Off - time off is not limited, and we strongly recommend that employees take time off to rest and recharge. 

• Unlimited free camp for your child(ren), OR two free weeks to be gifted (including AM/PM Extended Care)

• $50 Friends and Family Discount for Galileo Camps

• Priority scholarship nominations for Galileo Camps

• Generous parental leave and extensive support with leave planning

• Employee Assistance Program, options for life insurance, and more! 

• Membership in the Galileo Alumni Community of over 20,000 inspiring changemakers!

WORK LOCATION

Remote, work-from-home, location is possible in the following states: California, Colorado, Illinois, Massachusetts, Texas, North Carolina, New York, or Washington. 

Employees located in the San Francisco Bay area adhere to a hybrid office and work-from-home policy. Galileo Headquarters is located at 111 Myrtle St, Ste 300, Oakland, CA 94607. 

We are only able to employ candidates who are based in the following states: California, Colorado, Illinois, Massachusetts, Texas, North Carolina, New York, or Washington.

SCHEDULE & TIME COMMITMENT

40+ hours/week

• At least 10 years of experience in FP&A, Analytics, consulting or system implementations, with a strong focus on data and enterprise systems. 

• A broad range of systems knowledge and experience with  implementation of core enterprise systems such as: Sage Intacct, Salesforce, HubSpot, SAP, ADP,  ATS platforms, Microsoft Dynamics 365, ServiceNow, etc. Familiarities with APIs and API documentation is beneficial in this role.

• Proven track record of successful project management, including managing timelines, budgets, and stakeholders.

• Strong analytical and problem-solving skills, with the ability to develop and execute effective solutions to complex problems.

• Excellent communication and interpersonal skills, with the ability to communicate technical concepts to non-technical stakeholders.

• Highly organized and detail-oriented, with the ability to manage multiple projects simultaneously with a professional, enthusiastic and warm presence.

• Openness and enthusiasm for soliciting and implementing feedback to improve performance

• Demonstrated commitment to diversity, equity, and inclusion, with the ability to promote these values throughout the project.

• Having worked in summer camps, education, multi-site, PE-backed companies or similar organizations is a plus!

At Galileo Camps, we value divergent thinkers who bring many different experiences and viewpoints to the table! We also strongly encourage members of underrepresented groups and people of diverse backgrounds to apply. Additionally, research shows that while men apply to jobs when they meet an average of 60% of the requirements, women and other underrepresented people tend to apply only when they match all criteria. If you think you have what it takes to be successful in this role, we encourage you to apply.

PHYSICAL DEMANDS  

• Some lifting and carrying up to 60 lbs. 
• Typing, writing, reading
• Seeing, hearing and speaking, both nearby and at a distance
• Use hands and fingers to help with classroom supplies and operate equipment
• Frequent sitting 
• Standing, walking, kneeling

Galileo Learning complies with ADA requirements and may provide reasonable accommodations that allow qualified employees to perform the essential functions of the job. To request an accommodation, contact our People Services team. 

ADDITIONAL INFORMATION

During your onboarding process, you may need to complete a Tuberculosis (TB) screening, a background check, and mandated reporter training (California only). More details will be provided during your onboarding process. 

EQUAL OPPORTUNITY EMPLOYER

Galileo Learning is an Equal Opportunity Employer. We prohibit discrimination and harassment of any type and provide equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

We comply with the ADA and provide reasonable accommodation that allow qualified applicants/employees to perform the essential functions of the job. To request an accommodation, contact our People Services team. Please note that our job descriptions are only a summary of the typical functions of the job, not an exhaustive or comprehensive list of all possible responsibilities, tasks, and duties.

ADDITIONAL INFORMATION

During your onboarding process, you may need to complete a Tuberculosis (TB) screening, a background check, and mandated reporter training (California only). More details will be provided during your onboarding process. 

COVID-19

All on-site employees will be required to demonstrate that they have been fully vaccinated against COVID-19, unless they qualify for an accommodation/exemption for medical, disability, or religious reasons. Vaccination status will be confirmed only after an offer of employment has been accepted and will not affect consideration of any persons’ application. 

EQUAL OPPORTUNITY EMPLOYER

Galileo Learning is an Equal Opportunity Employer. We prohibit discrimination and harassment of any type and provide equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

We comply with the ADA and provide reasonable accommodation that allow qualified applicants/employees to perform the essential functions of the job. To request an accommodation, contact our People Services team. Please note that our job descriptions are only a summary of the typical functions of the job, not an exhaustive or comprehensive list of all possible responsibilities, tasks, and duties