Vendor Coordinator Nutrition Services - Intermountain Health
Tallahassee, FL
About the Job
Job Description:
This position is responsible for supporting the Nutrition Services purchasing activity across the Intermountain system and is part of an empowered work team that is expected to function with minimal supervision. The incumbent works and communicates directly with all levels of Intermountain Healthcare Caregivers and suppliers. This position coordinates a full range of specialized clerical support, and projects, assisting multiple Directors in planning, organizing, implementing, and accomplishing system-level day-to-day functions and goals in relation to vendor/supplier partners. Requires a broad working knowledge of departmental, facility, and industry practices, policies, programs, and values. May coordinate or lead the work of other employees.
Job Essentials
+ Maintain vendor managed order guides for Nutrition Services, including establishing substitute products and providing data on item requests to Nutrition Products Committee, communicating item code additions, changes and inactive items, and following up on item issues.
+ Act as main point of contact and mediation for vendors and facilities, including ordering and delivery instructions and contact information for vendors and facilities. Work with vendors to resolve ordering, delivery, stock issues reported by facility Nutrition Services caregivers. Track and resolve any issues with special orders, daily outs and substitutions.
+ Create on-the-fly reporting for leadership, including for RFPs and new vendors.
+ Tracks expenditures and monitors financial reports to provide leaders with accurate information to ensure sound financial operation. Prepares analyses of information or data. Provides updates on financial impacts of managed order guides and facility ordering practices, including price fluctuations and usage reports.
+ Coordinates routine and non-routine projects that may include tasks like gathering data, in-depth research, creating spreadsheets or databases to compile data, creating and running reports, reviewing and summarizing data, or tracking large amounts of information. Maintains complex files and records. Maintains and updates department resources and tools such as employee lists, referral lists, phone lists, organizational charts, or other department information.
+ Responds to requests for information and appropriately releases information based on policy, ensuring requests and work assignments are prioritized and completed correctly and efficiently.
+ Independently investigate assigned problems, determining method of research, data, and information requirements as well as analysis techniques. Tactfully handles difficult situations with staff and customers while remaining positive and professional. When needed, escalates issues to the appropriate staff member.
+ Assists Nutrition Services Directors & Executive Chef Team to plan, organize, implement, and accomplish service-line daily operations and goals that relieve and assist the leaders of routine project or advanced administrative duties. Identifies improvements to be implemented in processes and workflow.
+ Establish payment practices for each vendor and resolve any payment issues. May complete accounts payable, billing, and purchasing processes according to policy.
+ Communicates issues with the appropriate members of the Nutrition Services Leadership Team.
+ Other duties as assigned.
Minimum Qualifications
+ Experience using advanced computer skills in word processing, spreadsheet, database, internet and e-mail. Examples are complex formatting, formulas, creating charts and graphs, data manipulation, creating and running reports, creating presentations, and using multimedia content. Expert computer user with experience trouble shooting and teaching others.
+ Demonstrated ability to coordinate projects.
+ Demonstrated interpersonal verbal and written communication skills including being proficient in spelling, punctuation, grammar, and other English language skills.
+ Demonstrated ability to lead in a positive and professional manner.
+ Demonstrated self-motivation with the ability to work without direct supervision.
Preferred Qualifications
+ Four years of experience using advanced computer skills in word processing, spreadsheet, database, internet and e-mail. Examples are complex formatting, formulas, creating charts and graphs, data manipulation, creating and running reports, creating presentations, and using multimedia content. Expert computer user with experience trouble shooting and teaching others.
+ Associate degree in business, hospitality management, or culinary arts program. Degree must be obtained through an accredited institution. Education is verified.
+ Experience working with vendors/suppliers, in the food service industry.
+ Experience working with Computrition software.
Physical Requirements:
Physical Requirements
+ Ongoing need for employee to see and read information, labels, documents, monitors, identify equipment and supplies, and be able to assess customer needs.
+ Frequent interactions with providers, colleagues, customers, patients/clients and visitors that require employee to verbally communicate as well as hear and understand spoken information, needs, and issues quickly and accurately.
+ Manual dexterity of hands and fingers to manipulate complex and delicate supplies and equipment with precision and accuracy. This includes frequent computer use for typing, accessing needed information, etc.
+ For roles requiring driving: Expected to drive a vehicle which requires sitting, seeing and reading signs, traffic signals, and other vehicles.
Location:
Vine Street Office Building
Work City:
Murray
Work State:
Utah
Scheduled Weekly Hours:
40
The hourly range for this position is listed below. Actual hourly rate dependent upon experience.
$21.20 - $32.26
We care about your well-being – mind, body, and spirit – which is why we provide our caregivers a generous benefits package that covers a wide range of programs to foster a sustainable culture of wellness that encompasses living healthy, happy, secure, connected, and engaged.
Learn more about our comprehensive benefits packages for our Idaho, Nevada, and Utah based caregivers (https://intermountainhealthcare.org/careers/working-for-intermountain/employee-benefits/) , and for our Colorado, Montana, and Kansas based caregivers (http://www.sclhealthbenefits.org) ; and our commitment to diversity, equity, and inclusion (https://intermountainhealthcare.org/careers/working-for-intermountain/diversity/) .
Intermountain Health is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
All positions subject to close without notice.
This position is responsible for supporting the Nutrition Services purchasing activity across the Intermountain system and is part of an empowered work team that is expected to function with minimal supervision. The incumbent works and communicates directly with all levels of Intermountain Healthcare Caregivers and suppliers. This position coordinates a full range of specialized clerical support, and projects, assisting multiple Directors in planning, organizing, implementing, and accomplishing system-level day-to-day functions and goals in relation to vendor/supplier partners. Requires a broad working knowledge of departmental, facility, and industry practices, policies, programs, and values. May coordinate or lead the work of other employees.
Job Essentials
+ Maintain vendor managed order guides for Nutrition Services, including establishing substitute products and providing data on item requests to Nutrition Products Committee, communicating item code additions, changes and inactive items, and following up on item issues.
+ Act as main point of contact and mediation for vendors and facilities, including ordering and delivery instructions and contact information for vendors and facilities. Work with vendors to resolve ordering, delivery, stock issues reported by facility Nutrition Services caregivers. Track and resolve any issues with special orders, daily outs and substitutions.
+ Create on-the-fly reporting for leadership, including for RFPs and new vendors.
+ Tracks expenditures and monitors financial reports to provide leaders with accurate information to ensure sound financial operation. Prepares analyses of information or data. Provides updates on financial impacts of managed order guides and facility ordering practices, including price fluctuations and usage reports.
+ Coordinates routine and non-routine projects that may include tasks like gathering data, in-depth research, creating spreadsheets or databases to compile data, creating and running reports, reviewing and summarizing data, or tracking large amounts of information. Maintains complex files and records. Maintains and updates department resources and tools such as employee lists, referral lists, phone lists, organizational charts, or other department information.
+ Responds to requests for information and appropriately releases information based on policy, ensuring requests and work assignments are prioritized and completed correctly and efficiently.
+ Independently investigate assigned problems, determining method of research, data, and information requirements as well as analysis techniques. Tactfully handles difficult situations with staff and customers while remaining positive and professional. When needed, escalates issues to the appropriate staff member.
+ Assists Nutrition Services Directors & Executive Chef Team to plan, organize, implement, and accomplish service-line daily operations and goals that relieve and assist the leaders of routine project or advanced administrative duties. Identifies improvements to be implemented in processes and workflow.
+ Establish payment practices for each vendor and resolve any payment issues. May complete accounts payable, billing, and purchasing processes according to policy.
+ Communicates issues with the appropriate members of the Nutrition Services Leadership Team.
+ Other duties as assigned.
Minimum Qualifications
+ Experience using advanced computer skills in word processing, spreadsheet, database, internet and e-mail. Examples are complex formatting, formulas, creating charts and graphs, data manipulation, creating and running reports, creating presentations, and using multimedia content. Expert computer user with experience trouble shooting and teaching others.
+ Demonstrated ability to coordinate projects.
+ Demonstrated interpersonal verbal and written communication skills including being proficient in spelling, punctuation, grammar, and other English language skills.
+ Demonstrated ability to lead in a positive and professional manner.
+ Demonstrated self-motivation with the ability to work without direct supervision.
Preferred Qualifications
+ Four years of experience using advanced computer skills in word processing, spreadsheet, database, internet and e-mail. Examples are complex formatting, formulas, creating charts and graphs, data manipulation, creating and running reports, creating presentations, and using multimedia content. Expert computer user with experience trouble shooting and teaching others.
+ Associate degree in business, hospitality management, or culinary arts program. Degree must be obtained through an accredited institution. Education is verified.
+ Experience working with vendors/suppliers, in the food service industry.
+ Experience working with Computrition software.
Physical Requirements:
Physical Requirements
+ Ongoing need for employee to see and read information, labels, documents, monitors, identify equipment and supplies, and be able to assess customer needs.
+ Frequent interactions with providers, colleagues, customers, patients/clients and visitors that require employee to verbally communicate as well as hear and understand spoken information, needs, and issues quickly and accurately.
+ Manual dexterity of hands and fingers to manipulate complex and delicate supplies and equipment with precision and accuracy. This includes frequent computer use for typing, accessing needed information, etc.
+ For roles requiring driving: Expected to drive a vehicle which requires sitting, seeing and reading signs, traffic signals, and other vehicles.
Location:
Vine Street Office Building
Work City:
Murray
Work State:
Utah
Scheduled Weekly Hours:
40
The hourly range for this position is listed below. Actual hourly rate dependent upon experience.
$21.20 - $32.26
We care about your well-being – mind, body, and spirit – which is why we provide our caregivers a generous benefits package that covers a wide range of programs to foster a sustainable culture of wellness that encompasses living healthy, happy, secure, connected, and engaged.
Learn more about our comprehensive benefits packages for our Idaho, Nevada, and Utah based caregivers (https://intermountainhealthcare.org/careers/working-for-intermountain/employee-benefits/) , and for our Colorado, Montana, and Kansas based caregivers (http://www.sclhealthbenefits.org) ; and our commitment to diversity, equity, and inclusion (https://intermountainhealthcare.org/careers/working-for-intermountain/diversity/) .
Intermountain Health is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
All positions subject to close without notice.
Source : Intermountain Health