UNIV-Assistant Dean of Finance and Administration- Dean's Office - MUSC

Job Description SummaryThe Assistant Dean of Finance and Administration (ADFA) reports directly to the Dean of the College of Dental Medicine (CDM). The position oversees the management of administrative and fiscal operations of the College, whic...

Job Description Summary

The Assistant Dean of Finance and Administration (ADFA) reports directly to the Dean of the College of Dental Medicine (CDM). The position oversees the management of administrative and fiscal operations of the College, which has an annual budget of approximately $60 million. The ADFA acts in an advisory capacity to the Dean and is the College's primary working-level interface with the MUSC Physicians (UMA - University Medical Associates), the Hospital Authority (MUHA), the MUSC Foundation, the Foundation for Research and Development as well as other MUSC Enterprise and outside entities regarding business and administrative issues. The ADFA oversees the following areas: Finance and Administration Office, Human Resources, Billing Office, Information Technology and Facilities. The individual collaborates with other senior leaders including department chairs, assistant and associate deans and is a member of the Dean’s leadership council. The individual develops and implements both long-term strategic goals and yearly operational goals. In this position s/he will strive to improve operating efficiencies and revenue streams and will help drive positive change to support the CDM’s strategic plan.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Unclassified

Cost Center

CC000059 CDM Dean's Office

Pay Rate Type

Salary

Pay Grade

University-00

Pay Range

0.00 - 0.00 - 0.000

Scheduled Weekly Hours

40

Work Shift

Job Description

Job Summary:

The Assistant Dean of Finance and Administration (ADFA) reports directly to the Dean of the College of Dental Medicine (CDM). The position oversees the management of administrative and fiscal operations of the College, which has an annual budget of approximately $60 million. The ADFA acts in an advisory capacity to the Dean and is the College's primary working-level interface with the MUSC Physicians (UMA - University Medical Associates), the Hospital Authority (MUHA), the MUSC Foundation, the Foundation for Research and Development as well as other MUSC Enterprise and outside entities regarding business and administrative issues.  The ADFA oversees the following areas:  Finance and Administration Office, Human Resources, Billing Office, Information Technology and Facilities. The individual collaborates with other senior leaders including department chairs, assistant and associate deans and is a member of the Dean’s leadership council. The individual develops and implements both long-term strategic goals and yearly operational goals. In this position s/he will strive to improve operating efficiencies and revenue streams and will help drive positive change to support the CDM’s strategic plan.
 

Payscale/Salary Range: UNIV-Band 0: Commensurate with experience

Job Duties:

25% Financial Management:

Manages the CDM financial resources from federal, state, practice plan, research, University, and foundation sources to ensure ethical and fiduciary best practices. Develops new financial resources through partnerships and outreach. Provides strategic financial and capital planning and forecasting, as well as approaches to mitigate and reduce financial risks. Key expectations include, but are not limited to:

• Development and implementation of internal financial system controls to ensure integrity of all financial transactions in accordance with applicable regulations.  Coordinate the development of new financial processes to ensure efficient use of CDM’s resources.

• Maintaining a working knowledge of the CDM’s financial operations and funding sources.

• Understand and appropriately utilizes the CDM’s multiple sources of funding, to include clinical practice funds, state funds, indirect cost recovery funds, federal grants, gift and endowed accounts, industry and other sponsored contracts and agreements.

• Financial reporting, to include but not limited to compiling, interpreting, and communicating financial information to various audiences, as appropriate. Providing timely and accurate financial, budgetary, forecasting and operations reporting to the Dean.

• Develops financial analysis in collaboration with other leaders to developing funding for long-term CDM plans. Funding examples include HAWQ, grants, and finance and investment funding.

25% Operations Management:

Manages college operations to ensure the day-to-day and cyclic requirements are met; plans and monitors programmatic activities; prepares reports, evaluates programs. Establish sound operating policies and procedures for the Administrative Operations of the CDM. Ensures development and implementation of an extensive training/re-training program for any employee (current and future) who is responsible for departments’ administrative, operational, or financial activities within the CDM. Directs the director of IT and Facilities to ensure continuity in services. This includes security reviews, software implementation, and the identification and oversight of fixed assets and life cycle management for the college.

15% CDM Revenue Cycle - Patient Accounting Operations:

Provides leadership for CDM Revenue cycle operations to ensure procedures are compliant with the requirements of the University Compliance Office, Bursar's Office, and Internal Audit. Monitors historical and real-time performance data. Provides monthly analysis for different stakeholders. Reviews Key Performance Indicators (KPIs) and reports to ensure that personnel are performing at acceptable levels.

10% Human Resources Management:  Provides oversight of all Human Resources activities (recruiting, hiring, personnel actions, disciplinary actions, etc.) for the CDM and serves as a liaison for both the University and MUSC Physicians Human Resources Offices. Serves as an advocate for staff and faculty. Directs and develops policies and trainings for staff.

10% Administrative and Strategic Planning: Collaborates with DLC in forming long-term strategic plan and initiatives and works with leadership and staff to implement plan. Provides support to the Dean and the CDM Leadership in implementing administrative decisions, while interacting with the other parts of the MUSC Enterprise as well as other external agencies and partners as required to support strategic plans.

10% Compliance: In collaboration with the Clinical Associate Dean work on developing compliance for the school and clinics. Determine steps to resolve issue that arise. Develop strategies and plans to reduce and mitigate risk where possible. Leads compliance committee with oversight for college.

5% Research Management:

Provides oversight of the pre and post award sponsored research resources of the college. Proficient with federal, state, industry, and private policies, laws, contracts, and agreements regarding research activities.

Preferred Experience & Additional Skills:
Minimum Requirements:

The ideal candidate will have a proven track record of diverse experience in higher education or in a medical center environment, accounting, budgeting, financial management, strategic planning, sponsored projects, operations, human resources, and administration. The ADFA will collaborate with others to exceed organizational goals and objectives.

A Master's degree in Business Administration, Public Administration, Health Care Administration or related field is required with expertise in finance. Other required qualifications include:

  1. At least ten years of progressive management-level/supervisory experience in finance and administration, preferably in an academic medical center managing an academic department, college, or a large and complex business unit with significant budget.

2. Demonstrated experience working with large, highly structured personnel systems. Proven ability to motivate and manage teams, build, and negotiate strategic relationships, and work with broad constituency. Must be able to prioritize, make and implement decisions in a timely manner. Provide support and advice to leadership and all constituencies on matters related to ADFA primary responsibilities.

3. Proven success of leading data-driven projects and building teams focused on strategic goals and customer service.

4. Demonstrated experience in accounting practice, managerial finance, budgeting and business planning, financial analysis, and strategic planning.

5. Experience working with WorkDay, Axiom, Harmony, and other financial and administrative software systems in a large organization.

6. Experience with clinical group practice operations and financial management, preferably in an academic and/or medical center environment

7. High “EQ”, interpersonal and negotiations skills.

Physical Requirements:
Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position.(Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Frequent) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted.(Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/20 vision, corrected. (Continuous)Ability to see and recognize objects close at hand. (Frequent) Ability to see and recognize objects at a distance. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to perform gross motor functions with frequent fine motor movements.(Frequent)

Additional Job Description

Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Frequent) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Frequent) Ability to see and recognize objects at a distance. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Frequent)

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

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