UNIV - Administrative Manager - Parking Management - MUSC

Job Description SummaryThis is a leadership position within Finance and Operations responsible for providing administrative leadership to the Office of Parking Management. The Administrative Manager reports to the Director of Parking Management a...

Job Description Summary

This is a leadership position within Finance and Operations responsible for providing administrative leadership to the Office of Parking Management. The Administrative Manager reports to the Director of Parking Management and works in coordination with the Assistant Director to ensure seamless communication and collaboration. The incumbent would directly supervise the parking finance, customer service, and waiting list management teams. The department has a budget of approximately $13,000,000. Position directly supervises a two administrative coordinators and one financial professional.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC002126 Parking Management

Pay Rate Type

Salary

Pay Grade

University-07

Pay Range

56,210.00 - 80,105.00 - 104,000.000

Scheduled Weekly Hours

40

Work Shift

Job Description

Job Duties:

20% - Monitors Parking Operations and develops use solutions to improve fiscal performance. Manages departmental cash flows; analyzes budget variance; develops reports and data analysis as required to ensure the effective utilization and control of staff, contracts, supplies and equipment. Conducts confidential investigations and special assignments related to financial fraud.

20% - Ensures the annual operating budget is prepared and meets university requirements and deadlines; prepares the capital budget. Manages capital expenditures including debt service and garage leases (internal & external); develops capital expenditure projects and monitors expenditures. Coordinates fiscal programs to include general purchasing, accounts receivable, accounts payable, and general accounting. Monitor and analyze internal service charges; serve as the liaison for the department's PCARD program; review and process internal and external payments for Goods & Services.

20% - Provides oversight for the recruitment process and all other administrative support functions for the department. Coordinates personnel activities for the department; serves as resource person on personnel policies and procedures. Provides leadership and supervision to the Parking Business Office suite: Business Operations Manager, Waitlist Coordinator Program Manager, and Front Office Manager to ensure complex administrative activities, business management, responsibilities, communication, information, reports, and personnel issues are factual; handled properly per MUSC’s policies and consistently within the unit.

20% - Ensures the efficient operations of Fiscal & Personnel Management systems; Advises the Director of Parking on issues of federal, state, and regulatory compliance.  Communicates with internal and external stakeholders regarding the fiscal management of university parking operations.

15% - Perform analysis of administrative data and make recommendations for improvements in effectiveness, efficiency and customer service. Train and develop other administrative staff to assist you will aspects of your role so as to prevent a single point of failure. Hold them accountable when they fall short of your expectations. Prepares business case solutions.

5% -  Perform other duties as assigned.

MUSC Minimum Training and Experience Requirements:

A bachelor's degree and four years relevant experience in administrative services, public administration or business management.

MUSC Physical Requirements:

(Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift)

Ability to perform job functions in an upright position. (Frequent)
Ability to perform job functions in a seated position. (Frequent)
Ability to perform job functions while walking/mobile. (Frequent)
Ability to work indoors. (Continuous)
Ability to work outdoors in all weather and temperature extremes. (Infrequent)
Ability to work in confined/cramped spaces. (Infrequent)
Ability to perform job functions from kneeling positions. (Infrequent)
Ability to squat and perform job functions. (Infrequent)
Ability to perform 'pinching' operations. (Infrequent)
Ability to fully use both hands/arms. (Frequent)
Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent)
Ability to reach in all directions. (Frequent)
Possess good finger dexterity. (Continuous)
Ability to maintain tactile sensory functions. (Continuous)
Ability to lift and carry 15 lbs., unassisted. (Infrequent)
Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent)
Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent)
Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent)
Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous)
Ability to see and recognize objects close at hand. (Frequent)
Ability to see and recognize objects at a distance. (Frequent)
Ability to determine distance/relationship between objects; depth perception. (Continuous)
Good peripheral vision capabilities. (Continuous)
Ability to maintain hearing acuity, with correction. (Continuous)
Ability to perform gross motor functions with frequent fine motor movements. (Frequent)

Additional Job Description

Minimum Requirements: A bachelor's degree and four years relevant experience in administrative services, public administration or business management. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Frequent) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Frequent) Ability to see and recognize objects at a distance. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Frequent)

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

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