UNIV - Administrative Coordinator II - Parking Management - MUSC

Job Description SummaryPositions assigned to this class are responsible for the coordination of complex administrative activities. Position may be responsible for supervising administrative, technical, support and/or professional personnel. Perfo...

Job Description Summary

Positions assigned to this class are responsible for the coordination of complex administrative activities. Position may be responsible for supervising administrative, technical, support and/or professional personnel. Performs or supervises the performance of activities related to fiscal management, personnel management, procurement, supply services, auxiliary services, etc. Develops and monitors compliance with annual budgets; consults with program personnel regarding the availability of funds and the preparation of funding requests. Plans, implements, and coordinates special projects or programs; prepares detailed program reports. Formulates and administers administrative policies and procedures. Provides training in financial/administrative practices and procedures.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC002126 Parking Management

Pay Rate Type

Salary

Pay Grade

University-06

Pay Range

Scheduled Weekly Hours

40

Work Shift

Job Description

Job Responsibilities

Performs managerial accounting functions related to documenting, budgeting, tracking, and verification of financial transactions, preparation and management of department budgets for the MUSC Office of Parking Management.  Supervises accounting staff performing billing, purchasing, payroll deduction processes, record keeping and reporting duties. The fiscal analyst role will require a keen eye for detail, analytical skill, and a proactive approach to financial management.

30% Manages procurement functions, including approving purchase requisitions and ISDs, and serving as the primary administrator of Pcards. Analyzes and manages expenses, oversees patient/visitor billing and collection, and reconciles all credit card revenue. Oversees the management of cash deposit reconciliation process and ensures adherence to procurement policies and procedures.

25% Process reports and track Engineering and Facilities Report; maintain current accounts of leases to ensure timely collection – EMS Utilities Reimb. Invoicing, CHP, Wellness Center, GME, Matthews Medical, Radiation Oncology, etc.   Ensure timely payments on Account Payables and contractual agreements/leases – Public Safety, Patient/Visitor clinics, etc.  Maintain accurate overall Space Inventory for lease reporting and collection. Manage the tracking and collection of University, MUHA, and MUSC-P  payroll and collection of non-payment.    

20% Develops methods for recording and monitoring financial transactions and directs the preparation of financial reports. Supervises the accounting and finance unit. Evaluates assigned programs and assists in developing program performance standards.

20% Prepares, updates, and submits annual and capital budget; submit reports to contribute with and prepare Governor’s budget; interpret requirements and track A & S funds; define expected revenue of MUHA subsidies and departments. Provide Parking UBIT to Tax Compliance Department.  Maintain current and projected revenue based on expected income.

5% Other duties as assigned.

Knowledge, Skills and Abilities:

Advanced accounting knowledge, auditing, banking, budgeting, analysis and financial principles, theories and management.  Knowledge of state government fiscal and accounting processes.   Ability to interpret, analyze and explain financial data, records and reports.  Ability to supervise subordinates.   Ability to establish, communicate, write and maintain effective working and harmonious relationship with others.

Education:

Bachelor's degree preferred with multiple accounting courses 

Physical Requirements:

Ability to perform job functions in an upright position. (Frequent)
Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions. 
while walking/mobile. (Frequent) Ability to work indoors. (Continuous)
Ability to work in confined/cramped spaces. (Infrequent) Ability to bend at the waist. (Infrequent)
Ability to squat and perform job functions. (Infrequent) Ability to fully use both hands/arms. 
(Continuous)
Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to 
reach in all directions. (Frequent)
Possess good finger dexterity. (Continuous)
Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry up to 15 
lbs., unassisted. (Infrequent)
Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. 
(Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, 
unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent)
Ability to maintain 20/40 vision, corrected. (Continuous)
Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize. 
objects at a distance. (Continuous) Ability to match or discriminate between colors. (Continuous)
Ability to determine distance/relationship between objects, depth perception. (Continuous) Good 
peripheral vision capabilities. (Continuous)
Ability to hear and/or understand conversations. (Continuous)
Ability to perform gross motor functions with frequent fine motor movements. (Continuous) 

Additional New Requirements:
Computer literacy.
 

Additional Job Description

Minimum Requirements: A high school diploma and five years relevant experience in business management, public administration or administrative services; or a bachelor's degree and three years experience in business management, public administration or administrative services. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Frequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent)

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

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