Unit Secretary, Emergency Department - Heywood Hospital

Hours: Per Diem, Weekends as needed

Job Summary 

The secretary will report to the Emergency Department manager. He/she will assist with phones, data collection, copying and faxing. Other responsibilities include supply ordering and other tasks as assigned by the department manager.

Organizational Expectations

Behavioral Attributes

The following behavioral attributes are required: achievement, motivation, concern for order, flexibility, initiative, self-confidence, customer service oriented, interpersonal effectiveness, teamwork, analytical thinking and information seeking.

Essential Functions

• Provides clerical support to clinical staff (e.g. maintains unit files, organizes patient care record, prepares admission and pre-op charts, etc).
• Under direction of nurse, makes all appropriate arrangements for outside services, transfers, and ambulance services in a timely manner.
• Appropriately prioritizes tasks adjusting to changing workload as necessary (e.g. seeks assistance as needed from appropriate resources, recognizes emergency situations, etc.).
• Maintains clean and safe work environment (identifies and/or removes safety hazards).
• Performs thorough, timely, and accurate transcription of physicians’ orders (including entering into Meditech OE module where utilized).
• Performs support functions to manager/director such as payroll, copying, typing, etc.
• Participates in the learning for colleagues and self (e.g. assist with orientation of new staff in-services, educational programs, etc.).
• Completes demographics on the charge card so that supplies are restocked.
• Inventories, orders and stocks all supplies to ensure rooms are ready for patient care treatment.
  
  

Statement of Other Duties

This document describes the major duties and responsibilities for this job, and is not intended to be a complete list of all tasks and functions. It should be understood, therefore, that employees may be asked to perform job-related duties beyond those explicitly described.

Functional Demands

Physical Requirements

Exerts up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or greater than a negligible amount of force constantly to move objects. Frequently reaches (extending hands and arms in any direction), and handles (seizing, holding, grasping, turning, or working with hands).

Job Requirements

Minimum Education

• High school graduate or equivalent required

Required Skills

• Computer skills preferred

Minimum Work Experience

• Experience in Healthcare setting preferred
• Experience with medical terminology preferred