Trust Administration Officer II - City National Bank

• For Trusts where CNB is trustee, reviews and revises paperwork from sales team (e.g., agreements, fee schedules, transfer proxies, receipt of assets, ensure accurate cost basis and tax acquisition dates, obtain any missing information and signatures, etc.). Make corrections and additions to ensure accuracy.
• Prepare new account paperwork, as required.
• Analyze anticipated income to insure sufficient cash is maintained to meet beneficiary distributions, banks fees, trust bills, etc.
• Obtain missing documents from clients.
• For Trust accounts, initiate annual administrative review of accounts. Review files for completed forms, codes, review payments and transactions and for accuracy. Review forms to ensure they are consistent with the Trust Document.
• Produce and review various tax reports for clients and intermediaries. Research tax deficiency notices. Pay estimated taxes and allocates tax payments between principal and income, file returns, and maintains tax calendars. Communicate with Tax Vendor and external intermediaries.
• Gather data for account reconciliation, ensuring distribution requirements are met for charitable trusts, computes distribution amounts for uni-trust accounts and reviews fee agreements between the bank, clients, and Co-Fiduciaries.
• Complete discretionary distribution requests. Submit formal requests to the Trust Officer for approval.
• Coordinate set up, tracking, and monitoring of personal property inventory; real estate, mineral, oil and gas, intellectual properties, and special financial assets. (i.e., notes, loans, partnerships, etc.)
• Provide client service by responding and researching client and colleague inquires by phone, email, and written communications.
• Respond to advisors and intermediaries regarding the administration and maintenance of accounts.
• Fields phone calls from clients and intermediaries.
• Review documents and responses to compliance department, audit and OCC inquiries after research is performed by TA.
• Gather information from clients for projects.
• Prepare draft correspondence letters and memos.
• Maintain new account logs.
• Follow appropriate Regulation 9 process.
• Maintain all appropriate training and continuing education requirements for both internal programs and external licenses and certifications.

Must-Have*

• Bachelor's Degree or equivalent experience
• 3+ years of experience in financial services required
• 3 + years of basic computer experience (e.g. Microsoft Word, Excel, Outlook) required.

Skills and Knowledge

• 3+ years of experience in trust administration preferred.
• Strong written and verbal communications skills.
• Ability to gather, arrange, compile, interpret, analyze, summarize and evaluate information and data to identify opportunities and formulate conclusions and recommended actions.
• Ability to set priorities, and objectives.
• Trust Certificate and/or CTFA a plus

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