Traveling Administrative Assistant - Civitas Senior Living

Embrace Passion and Precision in Your Career as a Traveling Administrative Specialist!

This position should be based in Dallas-Fort Worth or Austin, Texas

At Civitas Senior Living, we are driven by passion, precision, and purpose. We invite you to embark on a unique journey as a Traveling Administrative Specialist, a role that requires frequent travel to various Civitas communities to provide essential support during vacancies. This position is ideal for those who thrive in changing environments and are eager to make a substantial impact across multiple locations. Enhance your career by stepping into diverse settings, aiding Executive Directors, and ensuring seamless administrative operations.

Traveling Administrative Specialist Job Profile:

• Primary Traveling Role: Act as the primary administrative support during vacancies across Civitas communities. Frequent and regular travel is a fundamental aspect of this role, requiring adaptability and commitment to maintain high standards of service.
• Front Office Excellence: Manage front office activities including answering phones, transferring calls, recording messages, and maintaining our customer service protocols with professionalism and courtesy.
• Guest Relations: Provide a warm welcome to community guests, ensuring a consistent experience of hospitality across all locations.
• Financial Responsibilities: Oversee financial transactions including payments, ledgers, and collections. Develop and coordinate collection strategies as necessary.
• Record Management: Keep meticulous records for residents and employees in compliance with company standards and state regulations.
• Accounts Handling: Efficiently process invoices, distribute funds, and perform petty cash reconciliations, adapting to the financial systems of various communities.
• Multitasking Mastery: Excel in handling multiple priorities in a fast-paced, changing environment without compromising quality.

Traveling Administrative Specialist Job Requirements:

• Experience: Minimum 1-year in Accounts Receivable, Accounts Payable, and Payroll, with demonstrated ability to adapt to new environments.
• Travel Requirement: Extensive travel is essential. Candidates must be prepared to travel regularly and on short notice.
• Communication Skills: Excellent written and oral communication capabilities.
• Ethical Standards: Maintain confidentiality, demonstrating integrity, fairness, and dependability in every community.
• Technical Proficiency: Proficient with Excel, Word, MS Office, and various computer systems and online platforms.
• Analytical Abilities: Strong detail-oriented skills with strengths in mathematical reasoning, data entry, and organization.

Benefits: Elevate Your Life at Civitas Senior Living:

• Comprehensive Benefits: Full Health, Dental, Vision, Life, AD&D, Retirement Plan.
• Personal Growth: Tuition Reimbursement, Career Advancement Opportunities.
• Employee Perks: Recognition Program, Referral Incentives, Flexible Time-Off.

Did You Know? Civitas Senior Living is a Top Employer!

We are a Certified™ Great Place to Work, reflecting our commitment to excellence. Join us in making work more than "just a job" – it's a calling!

Our Mission Statement:

Passionate Service. Passionate Cleanliness. Passionate Care.

As a condition of employment at Civitas Senior Living, all new hires must complete a screening process as required by state regulations. Offers of employment are contingent upon successful completion. Travel readiness and flexibility are essential conditions of employment for this role.

Apply now to become an integral part of our passionate and professional team. Your next career move awaits you at Civitas Senior Living, where you will have the opportunity to travel extensively and impact communities widely!