Travel and Transportation - Ursus, Inc.

Job Title: Corporate Travel & Transportation Administrator
Duration: 6 months
Location: Foster City, CA
Pay Range: $36.00 - $46.00

TOP 3 SKILLS:

• Understand, communicate, and execute corporate travel policy for all travel reservations.

• Assist Executive Assistants and employees with travel reservations on an as-needed basis.

• Ensure that the travel reservations made in Company's travel booking tool are reasonable and within corporate policy.

• Manage and maintain employee access to Company's travel booking tool.

• Manage employee travel perks (club passes, status match, elite status, upgrades, employee requests for upgrades) according to Company policy.

• Makes recommendations to the business related to improving travel policies and procedures.

• Participate in new employee orientation related to the company's Travel Policy.

• Analyze travel spend for savings opportunities (negotiation with vendors is not expected, but participation in communications and meetings with vendors may be required).

• Monitors the location of traveling employees at all times using available tools; including notifying travelers of restrictions, potential risks, or travel advisories issued for the cities/countries in which they are currently located or traveling to.

Transportation:

• Manage company's transportation and commuter benefits program, including shuttles, valet for parking, Caltrain and other public transportation options.

• Work with internal stakeholders & vendors to adjust or modify shuttle schedules, valet needs etc. per Company needs.

• Manage and maintain employee access to Company's commuter benefits tool.

• Analyze transportation data for opportunities to improve services, lower spend etc.

Minimum Qualifications:

• Minimum 1, 2+ years preferred, in a similar role, serving as an admin for a corporate travel program.

• Understanding of complex airline fare class structures.

• Knowledge of airline upgrade processes, status tiers and elite benefits (specifically United Airlines, others would be a plus).

• Understands rental car elite programs and booking policies

• Understands Hilton Honors, Client Bonvoy, and IHG brands/elite programs.

• Advanced capabilities in Microsoft Excel for data analysis purposes.

• Communicates effectively and clearly.

• Able to work under pressure on multiple simultaneous tasks in a fast-paced environment.

• Collaborative and assertive, capable of working cross-functionally within the company.