Travel Coordinator - 80Twenty

80Twenty is a boutique operations recruitment agency that connects high-growth companies with exceptional candidates.

Travel Administrative Assistant Contract to Hire Opportunity

Our client, a premier and dynamic music company, is looking for a Travel Administrative Assistant to join their growing team in downtown San Francisco. The company prides itself on supporting independent artists and has quickly become a major player in the music industry, with a broad global reach across Africa, Asia, Europe, Australia, and the Americas. The company’s services range from content creation and marketing to distribution and recording. They are committed to fostering talent, both in their artists and within their teams, offering an exciting environment for growth and innovation.

The Role:

The Travel Administrative Assistant will play a key role in supporting both the Travel and Finance teams by managing corporate travel arrangements, maintaining records, and assisting with various administrative tasks. The ideal candidate will have excellent organizational skills, sharp attention to detail, and proficiency in administrative tasks.

Responsibilities:

• Travel Arrangements: Book flights, accommodations, and transportation for corporate travel while ensuring alignment with company policies and budget constraints. Handle billing issues, including prepayments, credit card authorizations, and hotel folios.
• Expense Management: Review invoices, prepare expense reports, and track credits, ensuring compliance with company policies.
• Documentation and Reporting: Maintain up-to-date travel records, including itineraries, booking confirmations, and expense documentation. Prepare and distribute travel reports as needed.
• Vendor Coordination: Liaise with airlines, hotels, car rental agencies, and other vendors to resolve any issues and ensure satisfactory service.
• Travel Policy Compliance: Monitor adherence to company travel policies and procedures, offering support to employees when needed.
• Administrative Support: Provide general support to the Travel and Finance teams, including scheduling meetings, preparing correspondence, and generating reports.
• Data Management: Maintain accurate records in travel management systems, generate reports, and analyze data to support decision-making.
• Problem Resolution: Address and resolve any travel-related issues in a timely manner. Serve as the main point of contact for all travel-related inquiries.
• Additional Duties: Monitor and facilitate the use of company air travel credit cards, frequent flier programs, and loyalty programs as required.
• This is a full-time position with standard office hours; occasional nights and weekends may be required.

Key Qualifications:

• Minimum of 2 years of administrative experience, ideally with a focus on travel management or finance-related tasks.
• Strong organizational, multitasking, and problem-solving abilities.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and travel management software.
• Detail-oriented with a high degree of accuracy in record-keeping and reporting.
• Ability to handle confidential information with discretion.
• Familiarity with corporate travel policies, expense management systems, and travel booking platforms is a plus.
• Must be based in the San Francisco Bay Area.

Compensation & Benefits:

• Competitive salary based on experience and market location.
• Total compensation may include other elements, and full details will be provided during the interview process.
• Benefits include:
• Competitive compensation package
• Comprehensive benefits package
• Company-paid life insurance, short-term and long-term disability insurance
• Company-paid health savings account (HSA) contribution
• Flexible spending accounts (FSA) for healthcare and dependent care
• Paid time off (holidays, vacation, and sick days)
• Company 401(k) plan
• Wellness Resources
• Commuter allowance
• Cell phone allowance

Diversity & Inclusion:

Our client values diversity and treats all employees and job applicants based on merit, qualifications, and competence. The company does not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. E-Verify is used to confirm the identity and employment eligibility of all new hires.

Apply today if you are passionate about the music industry and are seeking a challenging role in a fast-paced, innovative environment.

Company Benefits:

• Competitive Compensation Package
• Competitive Benefits Package
• Company Paid Life Insurance, Short-Term Disability, and Long-Term Disability Insurance
• Company Paid Health Savings Account (HSA) Contribution
• Healthcare and Dependent Care Flexible Spending Accounts (FSA)
• Paid Time Off (Holidays, Vacation, and Sick)
• Company 401(k) Plan
• Wellness Resources
• Commuter Allowance
• Cell Phone Allowance