Travel Coordinator Lead - System Studies and Simulation, Inc. (S3INC)

Huntsville, AL 35801

About the Job

Job Code:

3976

System Studies & Simulation, Inc ( S³ Inc.) is a woman owned small business founded in 1991, headquartered in Huntsville, AL, that provides technical, programmatic, and logistics services to US Department of Defense, other US Government Agencies, and Partner Nation militaries, co-located with Government requirements.

S³ has 3 wholly owned subsidiaries: KBFS- provides aviation pilot training, heavy lift, aircraft maintenance, and related aircraft services to Government and commercial requirements IAW multiple FAA certifications; S3I- OCONUS FMS technical services, maintenance, and aviation platform training; and, GLSS- SCA/CBA contract aviation.

S3 Inc. is seeking a Travel Coordinator Leadto join the corporate Contracts team at our HQ in Cummings Research Park, Huntsville, AL. This is a newly created position due to rapid growth in both our government and commercial business.

Description:

The Travel Coordinator Lead works under the supervision and general direction of the Director of Contracts to develop complex US and International travel arrangements responding to time sensitive requirements and is responsible for all company and subsidiary travel arrangements and oversees all company and subsidiary travel coordinators.

Responsibilities:

Provides travel reporting and makes travel arrangements (books airfare, hotel accommodations, car rental, etc.) using the Concur Travel Management System for Indirect and Direct personnel traveling to CONUS/OCONUS destinations.

Develops highly complex travel arrangements to meet company and subsidiary travel requirements.

Coordinates with travel agency staff to obtain excess baggage vouchers when needed and to ensure in-transit hotel accommodations, utilizing online travel databases when needed.

Ensures all travel arrangements are compliant with company Travel Policy and Procedures and Government Joint Travel Regulations and reviews all travel authorizations and expense reports for accuracy and compliance.

Completes Quality checks and processing of travel expense reports utilizing Deltek Time and Expense travel module.

Assigns travel numbers for each scheduled trip, utilizing an Excel database.

Supports travel records auditing as required.

Must be flexible to work beyond normal business hours to meet CONUS/OCONUS travel needs.

Qualifications:

Bachelors' degree in Business Administration, Accounting, Management, or related discipline.

9 or more years of experience working with others as a Travel Coordinator with at least 6 of the years working for a federal contractor.

3 years of recent experience developing complex US and International travel arrangements in high paced environments.

3 years of experience working with the Deltek Time and Expense travel module and the Concur Travel Management System.

3 plus years of experience assisting travelers and Managers with forecasting/budgeting.

2 years of recent experience working with the Joint Travel Regulations.

Experience with accounts payable and other accounting duties a plus.

Systems Studies and Simulation, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation. If you are unable or limited in your ability to use or access the S 3 Inc. Careers Page as a result of your disability, you can request reasonable accommodations by calling (256) 539-1700 Ext 1127 or by sending an email to: recruiter@s3inc.com . Thank you for your interest in S 3 Inc.

Source : System Studies and Simulation, Inc. (S3INC)