Trauma Coordinator/Registrar - Beacon Health System

The Trauma Coordinator/Registrar is a key leadership role responsible for directing, planning, and evaluating the day-to-day operations of trauma services within an assigned trauma center. This individual ensures the integration of pre-hospital, emergency department, surgical, and inpatient services to deliver high-quality patient care, while maintaining compliance with regulatory standards and advancing performance improvement initiatives. The position reports to the Trauma Program Manager.

Responsibilities:

Trauma Operations and Designation:

• Coordinate the activities of Trauma Services to align with Trauma Center designation/verification requirements.
• Integrate services across hospital departments to establish and maintain high-quality patient care standards.
• Supervise, plan, and evaluate daily operations, ensuring alignment with the hospital's strategic goals.
• Prepare budgets, monitor operational costs, and manage resources effectively.
• Collaborate with medical directors, administrative teams, and external stakeholders to implement and optimize trauma services.
• Oversee the compilation and organization of documentation for ACS Trauma surveys and state designations.
• Facilitate community outreach and education in collaboration with marketing and other agencies.

Trauma Registry and Data Management:

• Enter, maintain, and validate trauma data in the registry (NTRACS) utilizing E-Coding, AIS scoring, and ICD-9 coding.
• Conduct data analysis for performance improvement, report cards, and compliance reporting.
• Coordinate with state and national registries, ensuring adherence to data submission requirements.
• Troubleshoot software issues in collaboration with IT support teams and implement annual updates to the trauma registry.
• Safeguard the confidentiality and integrity of patient data.

Performance Improvement and Core Measures:

• Analyze trauma registry data for quality improvement and benchmark outcomes using TQIP and other frameworks.
• Collaborate with clinical teams to identify best practices and implement evidence-based guidelines.
• Provide feedback to medical staff on performance metrics and support compliance with core measure requirements.
• Develop and maintain processes for data validation, error detection, and quality reporting.

Education and Professional Development:

• Provide education and training on trauma data systems, regulatory updates, and clinical performance improvement.
• Maintain certifications (e.g., TNCC, ATCN, TCRN, CSTR) and participate in ongoing professional development.

Qualifications:

• Education: Bachelor of Science in Nursing (BSN) required; Master’s degree preferred.
• Licensure/Certification: Active RN license in Indiana. Current BLS/CPR, TNCC, and ATCN certifications (or obtained within the first year). CSTR certification required within two years. TCRN and CAISS preferred.
• Experience: Minimum of two years in trauma services or related areas. Prior experience with trauma registry, medical records, or similar systems is preferred.
• Skills:
  • Strong analytical, organizational, and communication abilities.
  • Proficiency in ICD-9/ICD-10 coding and computer applications (e.g., data entry, spreadsheets, and presentations).
  • Knowledge of regulatory standards and performance improvement methodologies.

Work Environment:

• Office and clinical settings with regular interaction with patients, staff, and external agencies.
• Requires public speaking, deadline-driven tasks, and collaboration across multidisciplinary teams.

Physical Demands:

• Ability to walk/stand for prolonged periods and perform the essential functions of the position.

Commitment to Organizational Values:

• Uphold the organization’s mission, values (Trust, Respect, Integrity, Compassion), and service goals.
• Adhere to "The Beacon Way," fostering innovation, accountability, and continuous communication.

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