Transaction Specialist - Utah State University

Overview:

The Transaction Specialist (Business Assistant II) functions as one member of a team of highly motivated, collaborative and dedicated professionals whose primary responsibility is to serve as a resource and advocate for the departments of USU's Division of Student Affairs. They will provide support to Business Services staff by performing bookkeeping and accounting tasks including providing accounting clerical support for accounts payable, accounts receivable, travel, students' accounts and/or general accounting sections. Duties are performed predominately to support the major accounting activities and functions of the University or a regional campus.

Responsibilities:

• Process level 200 receipts
• Process level 10 receipts when needed
• Invoices for accounts receivable
• Mange after awarding for division scholarships
• Assist with division asset tracking
• Process salary re-allocations
• Complete termination EPAFs
• Compete I-9 process with employees
• Report taxable gifts
• Process travel encumbrance report
• Book travel arrangements with travelers
• Receives and records monies from third party payers
• Prepares journal entries
• Run and distribute (to dept and finance specialist) weekly receipt reports for all departments
• Performs general office duties, including answering emails, greeting customers, data entry, filing, and other general duties as assigned
• Create process maps and workflows for managed processes
• Performs miscellaneous job-related duties as assigned

Qualifications:

Minimum Qualifications

• Four years of relevant experience; or an associate degree plus two years of experience; or a bachelor's degree is required.

Knowledge, Skills, and Abilities

• Ability to operate office equipment, including printers, scanners, and telephones.
• Knowledge of Accounts Payable procedures.
• Basic computer skills, including Windows and Excel.
• Ability to discreetly handle confidential information.
• Skilled with ten-key and keyboarding.
• Basic math skills.

Required Documents:

Along with the online application, please attach:

1. Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV"
2. Name and contact information for 3 professional references to be entered into Candidate Profile
3. Cover letter to be typed/pasted at the end of your application

**Document size may not exceed 10 MB.**

Advertised Salary:Commensurate with experience, plus excellent benefitsADA:

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

University Highlights:

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university, with a strong commitment to excellence, access, and inclusion, empowering people to lead successful lives of involvement, innovation, and impact. Utah State provides high-quality education to 27,500-plus students locations throughout the state, including at three residential campuses, eight statewide campuses, and 23 education centers. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah’s counties. As an R1 research institution, Utah State is dedicated to advancing knowledge through research and scholarly activities, providing a high-quality undergraduate and graduate education at an affordable price.

 

Utah State is committed to cultivating a community of inclusive excellence where all perspectives, values, cultures, and identities are acknowledged, welcomed, and valued. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU. 

 

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu. 

 

About the Region

U.S. News and World Report ranked Utah first for its strong economy, fiscal stability, education, and health care. Outstanding outdoor recreational opportunities abound throughout the state, including five national parks, 43 state parks and recreation areas, and 15 alpine ski resorts. The home of USU’s main campus, Logan, is a city of 54,000-plus people in a picturesque mountain valley 80 miles north of Salt Lake City. The Logan metro area claimed the top spot in the Milken Institute’s 2022 ranking for best-performing small cities in the nation. 

 

*updated 04/2024

Notice of Non-discrimination:

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

 

Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266

Title IX Coordinator Cody Carmichael, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266

Mailing address: 5100 Old Main Hill, Logan, UT 84322

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

*updated 09/2023