Training & Compliance Specialist - San Diego State University Research Foundation

• This position is open until filled with a first review of applications to take place after October 14, 2024.
• The salary range for this position is $5,546.67 - $5,824.00 per month and is non-negotiable. 
• This position works a hybrid schedule of two in-office days and 3 remote days per week. 
• The incumbent must reside in California within a commutable distance to San Diego State University.

WHO WE ARE

Established in 1943, the mission of the SDSU Research Foundation (SDSURF) is to focus on realizing the research objectives of San Diego State University, and to be the backbone for faculty and staff to find, attract, win, and administer their research and sponsored programs. SDSU is one of the top public research universities in the nation, furthering discoveries, interventions, and solutions that improve communities and change the world. The SDSURF provides the full life cycle of grants services to faculty and staff to realize these discoveries, interventions, and solutions that make a difference.

WHAT OUR DEPARTMENT DOES

The Human Resources Department supports the Foundation’s mission by providing quality customer service and guidance in the areas of recruitment and onboarding, compensation and benefits administration, training, and employee relations. SDSURF HR strives to create a positive employee experience throughout the entire employee lifecycle. Through strategic partnerships, the Human Resources department helps attract and retain qualified, diverse, and competent talent who are committed to the success of the Research Foundation.

YOUR ROLE IN CREATING THE UNIVERSITY’S PRESENT AND FUTURE

Under the supervision of the Director of Human Resources, the Training and Compliance Specialist is responsible for assisting the Sr. Training and Compliance Business Partner with creating, coordinating, facilitating and tracking the training and professional development programs for employees. This position is responsible for generating and monitoring training status reports and the communications to managers to ensure compliance with applicable laws, CSU system requirements, and grant parameters.

THE WORK YOU WILL DO

• Assist with assessing training and development needs for SDSURF employees.
• Organize, plan, and present various forms of onboarding, orientation, and skills training.
• Engage with subject matter experts to assist the Sr. Training and Compliance Business Partner with creating and/or acquiring training procedure manuals, guides, and course materials.
• Co-facilitate large and small group sessions utilizing a variety of facilitation styles and techniques such as experiential learning, simulations, and activities.
• Handle logistics associated with delivering learning initiatives and projects such as communication and scheduling, materials preparation, room reservations, setup/cleanup, class registration, ordering supplies, and audio/visual equipment arrangements.
• Market training opportunities for employees and provide information to encourage participation.
• Record and edit training videos.
• Maintain and update the training calendar and intranet website.
• Participate in ongoing review of human resource policies and processes to ensure compliance with laws and regulations. 
• Create and maintain records of training and development activities, attendance, results of tests and assessments, and retraining requirements to ensure timely compliance. 
• Create reports, gather, review, and produce documents and information in response to audits and requests for information.
• Respond to general training and compliance questions.
• Create and send email communications to notify and remind employees of mandatory training requirements and due dates.
• Participate in working groups and committees formed to revise and improve processes.

Experience and Education

• Bachelor’s degree in human resources and/or equivalent combination of education and relevant work experience.
• One year of professional human resources work experience.

THE SKILLS WE NEED

• Excellent verbal and written communication skills.
• Strong presentation skills.
• Adept with a variety of multimedia training platforms and methods.
• Ability to create and edit videos.
• Ability to evaluate and research training options and alternatives.
• Ability to design and implement effective training and development.
• Advanced knowledge with Microsoft Office Suite, including PowerPoint, Word, Excel, Outlook, and SharePoint. 
• Proficiency with Zoom interactive tools and Google workspace.
• Knowledge of the principles of human resource administration.  
• Demonstrated ability to communicate and consult with individuals at all organizational levels by establishing relationships based on personal credibility, trust, and respect.

Preferred Qualifications

• Familiarity with a learning management system.
• Experience with Zoom interactive tools.
• Experience with creating and editing videos.
• Experience in the training (or related) field, preferably in higher education or non-profit
• Demonstrated ability to facilitate or present in person or virtual training programs.

WHAT YOU WILL RECEIVE

• Comprehensive medical, dental, and vision plans
• Life and disability insurance plans
• Generous employer contributed 403b retirement plan. We match 200% on the first 5% of contributions, up to 10% maximum employer matching contribution. All contributions are 100% vested.
• Vacation and sick leave accruals
• 14 paid holidays and 1 annual personal holiday
• Hybrid in-office/telework arrangements
• Employee Assistance Program (EAP)
• Access to campus amenities, including Love Library, Aztec Lanes bowling alley, SDSU transit center, and a variety of coffee shops and eateries.
• Discounted Aztec Recreation Center gym membership and SDSU events
• Wellness workshops

HOW TO APPLY AND TIPS FOR MAKING IT THROUGH OUR HIRING PROCESS

You must apply through the SDSURF Career Page. Make sure your application is complete.  Including a resume and cover letter is recommended. Respond to supplemental questions thoroughly.

WHAT OUR HIRING PROCESS IS LIKE

We work as fast as we can to make hiring decisions. However, it may take several weeks for all the parties involved to review your application. We keep in touch each step of the way and inform you of the status of your application.

ADDITIONAL APPLICANT INFORMATION:

• The salary range for this position is $5,546.67 - $5,824.00/month depending upon qualifications and is non-negotiable. 
• This position is open until filled.
• A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with SDSU Research Foundation. San Diego State University Research Foundation is an EEO/AA/Disability/Vets/Title IX Employer.