Trade Show Manager - Inogen

Internal Title: Event Manager

Job Summary

The Event Manager is responsible for overseeing all aspects of event planning and execution. This role focuses on managing Inogen’s presence at tradeshow events and online webinars, from conception to completion, while ensuring client satisfaction and adherence to budgetary constraints. The Event Manager will work closely with cross-functional teams, including Marketing, Finance, and vendors, to ensure seamless event operations and promotions.

Key Responsibilities

Event Planning

• Develop and implement event plans, timelines, and budgets for tradeshows and online webinars, both in the U.S. and internationally.

Vendor Management

• Identify, negotiate, and manage relationships with vendors, including caterers, venues, decorators, and audiovisual teams.

Logistics Coordination

• Oversee all logistical aspects of events, including venue selection, transportation, catering, staffing, and equipment rentals.

Marketing & Promotion

• Collaborate with downstream field marketing and marketing communications teams to promote events via social media, email campaigns, and advertising.

On-site Management

• Ensure the smooth execution of events by managing staff and vendors on-site, addressing any issues that may arise.

Post-Event Evaluation

• Conduct post-event evaluations to assess success, gather feedback, and identify areas for improvement.

Other duties as assigned, specifically assistance with administrative tasks to support downstream and upstream initiatives.

Qualifications

• Education: Bachelor's degree in Event Management, Marketing, or a related field.
• Experience: 3-5 years of experience in tradeshow event management or a similar role.
• Familiarity with writing and developing work instructions (WI) and standard operating procedures (SOPs).
• Strong organizational and multitasking skills with high attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency in event management software and Microsoft Office Suite.
• Familiarity with Salesforce CRM.
• Knowledge of the durable medical equipment (DME) industry is a plus.
• Ability to work flexible hours, including evenings and weekends, as needed.
• Creative problem-solving skills and ability to work under pressure.
• Willingness to travel domestically and internationally (20% of the time).