Trade Compliance and Logistics Analyst at Boy Scouts of America

Job Purpose:

Provides operational support for import compliance, domestic trucking and package services and order fulfillment to ensure supplier compliance with organization, state, federal, and other product regulatory requirements.

Job Summary:

Develops positive relationships with outside service providers, including freight and external third-party auditing companies to manage service level agreements. Ensures product suppliers are compliant with established purchasing processes and regulatory testing expectations as defined by applicable government standards (e.g. CPSC, CPSIA, Prop 65, etc.) and has the communication skills in order to convey said product standard expectations to suppliers. Maintains version control of Supplier Compliance programs and Letters of Agreements with emphasis on understanding and maintaining standards, with experience in technical writing for internal and external process manuals. Identifies import and domestic compliance issues and coordinates and communicates with external suppliers to ensure corrective actions. Coordinates and manages payment processing for freight partners to ensure prompt and accurate payment. Oversees monthly cost allocations for freight and package suppliers; coordinates and manages journal entries for cost allocations. Communicates and documents purchasing variances including managing related chargebacks. Manages systems utilized for purchase order presentation, freight loads, inbound shipments and Electronic Data Interchange (EDI) communications. Maintains relationships with existing and identifies potential new freight forwarders and service providers.

• Reviews transportation and distribution systems and processes to ensure the efficient and economical delivery of the BSA's products. Ensures products received are compliant with BSA's established standards and adheres to BSA brand integrity and product safety. Reviews and evaluates freight classifications, tariff rates, and operating efficiency to ensure the proper delivery of products and pricing schedules. Ensures supplier routing expectations are following agreements. Review and validate purchase orders. Collaborates with cross-functional teams (e.g. Quality Assurance, Merchandising, and Inventory Control) to achieve objectives.
• Interacts with internal (e.g. Merchandising, Distribution, Order Fulfillment, Quality Assurance, Inventory Control, Finance, Legal) and external partners (e.g. channel distribution, freight forwarders) at all levels on a variety of trade compliance and logistics related activities. Provides compliant documentation to support shipments. Creates invoices, packing lists, and related documentation, as required. Manage reporting functions and templates for cost allocations for freight payments. Meets budget schedules for payment allocations and confirms prepaid values clear department budget.
• Maintains systems expectations and coordinates communications in support of partner systems for purchase order presentation, LTL freight loads, EDI messaging, MMS information validation and other related efficiency gaining programming. Assists in development and maintenance of processes to ensure compliance. Technical writing skills for internal and external process manuals, creation of process training materials and maintenance of current manuals and instructions.
• Coordinates and maintains freight routing expectations with carrier and suppliers. Manages out of gauge shipment routing. Ensures external transportation and logistics partners are compliant.
• Performs other job-related duties as assigned.

• Bachelor’s Degree in Supply Chain Management, Logistics, Business Administration, or a related field from an accredited college or university. 9 or more years of experience in import trade compliance, supplier compliance or product regulatory control may be substituted in lieu of the required degree.
• Minimum of 5 years of experience in ­­­­­import trade compliance. Must be proficient in using Microsoft Excel. Must understand and have experience using Harmonized Tariff Schedule of the United States (HTSUS) and Export Control Classification Number (ECCN) to ensure accuracy of import and export documentation.
• Knowledge of Import regulations, international trade compliance, and transportation and logistics operations; customs procedures, incoterms, and supply chain management principles; purchase order presentation, LTL freight loads, EDI messaging, MMS information validation and other related efficiency gaining programming; Harmonized Tariff Schedule of the United States (HTSUS) and Export Control Classification Number (ECCN).
• Skill in evaluating transportation options, identify cost-saving opportunities, and resolve compliance issues; organization and time management to handle multiple tasks and meet deadlines; data analysis and reporting to track performance metrics and identify trends; communicating and collaborating effectively with internal and external stakeholders; ensuring accurate documentation and compliance with regulations.
• Ability to build and maintain relationships with freight carriers and suppliers; adapt to changing regulations and industry best practices; work independently and as part of a team; effectively manage multiple priorities and deadlines; utilize various software applications and systems related to trade compliance and logistics.