Temporary Slate Support Specialist - Penn Engineering - University of Pennsylvania

University Overview


The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.




Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.








Posted Job Title

Temporary Slate Support Specialist - Penn Engineering





Job Profile Title

Temporary Employee - Non-Exempt





Job Description Summary

Reporting to the Associate Director of Operations & New Initiatives in the Office of Academic Innovation, the Slate System Support Specialist is responsible for the effective coordination, support, and maintenance of the Slate CRM system. This role will predominantly be supporting the admissions system needs for online, on-campus masters and graduate degrees as well as the admissions system for Penn Engineering’s K-12 summer program, ESAP; this role may also support student success features where appropriate and necessary, as well. The Support Specialist is responsible for escalating issues to and collaborating on cases with the Slate Product Manager and Slate System Developer to ensure timely and accurate addressing of requests. This role should feel comfortable with independently maintaining workflows, managing application cycles, and providing technical support for events and marketing campaigns/emails. They will be the direct support contact for the online admissions and marketing team.


Strong candidates for this position will have 1-3 years of experience with the Slate system, are familiar with the features that drive the admissions system, and are able to generally troubleshoot related concerns. Additionally, candidates with strong organizational and administrative skills will be good candidates as this role will require supporting administrative tasks for recruitment events, office hours, and student affairs events that use Slate to capture registration. This role will be hybrid and should anticipate two (2) days in-office in Philadelphia on the University of Pennsylvania campus.





Job Description


Job Responsibilities


Slate Process Coordinator

+ Coordinate/operate the Slate Admissions System for Penn Engineering, supporting online programs, on-campus masters and Ph.D., and our K12 admissions rounds

+ Support coordination of the Student Success system features, as well

+ Manage the process of turning applications on and off for each cycle

+ Make system updates where appropriate, either live or between admissions application cycles; will collaborate with the Slate System Developer

+ Support workflow maintenance, including clearing workflows in preparation for the next cycle

+ Provide troubleshooting support for the Admissions/Marketing team and serve as the primary support contact for the online Admissions/Marketing team




Campaigns & Deliver Communications Support

+ Support the development/build of ad hoc and campaign/drip emails in the Slate system, including recipient list queries, merge fields, and logic.

+ Work with Slate Product Manager to confirm and build Deliver message queries where appropriate, along with conditional logic, merge fields, etc.




Request Processing, Triage & Escalation

+ Triage incoming Slate-related requests into the various help channels (Slack, ticket request forms, etc.) and provide tier 1 support.

+ Manage the Slate Helpdesk Asana board and in collaboration with team, migrate issues to the backlog.




Cycle Preparation Checklist Coordination

+ Maintain and coordinate the cycle preparation checklist projects in Asana to ensure all tasks are completed on schedule.

+ Provide recommendations for updating the checklist with the aim of tracking all behaviors required to open, manage, and close each admissions round.

+ Collaborate with other members of the Operations and Systems teams to ensure that their assigned tasks are completed timely, accurately, and drive toward key deadlines per the cycle prep checklist.




Events Support

+ Provide Slate-related support for events managed by the admissions/marketing teams as well as student affairs, including online and on-campus recruitment and engagement activities.

+ Support includes auditing event templates and communications, supporting registration processes, and supporting event setup in Slate.

+ Provide day-of support for Slate-driven events, where appropriate.




System & General Support

+ Ensure the Slate system has accurate user and permissions information.

+ Assign/update permissions at the discretion of the Associate Director.

+ Consistent deduping of records to ensure data accuracy and cleanliness.

+ Support Associate Director with various tasks and projects where needed.




Other duties as assigned




Qualifications


Required

+ Bachelor's degree, preferably in an IT-related field, with one to three (1-3) years in an enrollment services role requiring technical and functional knowledge or an equivalent combination of education and experience.

+ Experience working in a CRM, preferably Technolutions Slate

+ Strong problem-solving and troubleshooting skills

+ Ability to learn quickly and understand complex processes

+ Proficiency in workflow management and campaign communication strategies

+ Excellent organizational and project management abilities




Preferred

+ Experience supporting higher education admissions or marketing teams

+ Familiarity with Asana or similar task/project management tools

+ Understanding of student recruitment, marketing, and admissions processes and event management








Job Location - City, State

Philadelphia, Pennsylvania





Department / School

School of Engineering and Applied Science





Pay Range

$7.25 - $30.00 Hourly Rate

Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.








Affirmative Action Statement Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.




Special Requirements Background check may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.



The University of Pennsylvania's special character is reflected in the diversity of the Penn community. We seek talented faculty and staff who will constitute a vibrant community that draws on the strength that comes with a substantive institutional commitment to diversity along dimensions of race, ethnicity, gender, sexual orientation, age, religion, disability, veteran status, interests, perspectives, and socioeconomic status. Grounded in equal opportunity, nondiscrimination, and affirmative action, Penn's robust commitment to diversity is fundamental to the University's mission of advancing knowledge, educating leaders for all sectors of society, and public service. The University of Pennsylvania prohibits unlawful discrimination based on race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.