Temporary Part Time Administrative Assistant - The Chicago Hire Company

A nonprofit organization dedicated to mentoring students and professionals is seeking a dynamic Administrative/Executive Assistant to support two C-level Executives. This hybrid role offers the flexibility of remote work on Mondays and Fridays, with in-office collaboration from Tuesday to Thursday. The organization guarantees a minimum of 20 hours per week, with a preferred schedule of 4–5 hours per day, Monday through Thursday. The office will be closed from December 24 to January 6, with all staff offline, and work will transition to fully remote in January. Great location near the train station in the city.

The primary responsibility of this position is managing calendars and schedules, ensuring efficient operations and timely follow-ups. This is an excellent opportunity for a seasoned Administrative/Executive Assistant who values independence, a supportive team environment and work-life balance. The role begins immediately and offers the potential to transition to a permanent position after approximately 60 days for the right candidate.

RESPONSIBILITIES:

• Organize and manage calendars for two Chief Officers, coordinating meetings, appointments and deadlines.
• Provide back-up support to the CEO when their assistant is unavailable.
• Process and handle receipts and expenses.
• Review and respond to emails as needed.
• Address daily scheduling needs promptly and efficiently.
• Assist with travel arrangements, including booking flights, accommodation, and preparing itineraries.

REQUIREMENTS:

• Proactive and Professional: Able to anticipate needs, take initiative, and consistently deliver with reliability and professionalism.
• Team-Oriented: Outgoing and positive, with a caring attitude that aligns with the team’s dynamic and a readiness to thrive in a fast-paced environment.
• Organized and Flexible: Strong organizational skills to manage multiple calendars, adapt to changes quickly, and maintain accuracy.
• Effective Communicator: Confident in asking clarifying questions to ensure tasks are completed correctly and efficiently.

COMPENSATION:

$25-$31/hour based on experience