Human Resource Assistant

Job Summary:

Supervisory Responsibilities:

• None

Duties/Responsibilities:

• Conducts or assists with new hire orientation.
• Oversee the onboarding process of new hires, including:
  • Conducting pre-employment background checks, collecting employee eligibility verification documents and completing the I9 employment verification process.
  • Completion of all required onboarding documentation.
  • Submitting all necessary paperwork to the appropriate parties.
  • Appropriately filing or storing of documents per internal policies.
• Support the HR Manager with benefits re-enrollment and new employee benefits enrollment.
• Oversee all matters pertaining to the Utah Retirement System (URS), including:
  • Answering questions from employees, applicants and leadership.
  • Enrolling new employees into URS system.
  • Maintaining up to date on any chances and informing the HR Manager of them.
• Assist in data entry into the HRIS system including:
  • Maintains accurate and up-to-date human resource files, records, and documentation.
• Acts as a liaison between the organization and external benefits providers and vendors, which may include health, disability, and retirement plan providers.
• Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
• May assist with payroll functions including processing, answering employee questions, fixing processing errors, and distributing checks.
• Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
• Performs other duties as assigned.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Excellent organizational skills and attention to detail.
• Proficient with Microsoft Office Suite or related software.
• Proficient with or the ability to quickly learn payroll management, human resource information system (HRIS), and similar computer applications.

Education and Experience:

• Associate’s degree in Human Resources or a field required.
• Three (3)+ years of prior office related experience preferred.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.