Temporary HR Administrative Assistant - Kirby Corporate Services LLC

Responsible for supplying administrative support services to a manager, professional group, or organizational department. Perform basic administrative tasks and projects of a lesser complexity under direct supervision. Rely on established guidelines and/or detailed direction. Tasks will familiarize employee with the programs and policies of the company.

Responsibilities

• Perform word-processing duties including typing of reports, correspondence, and memoranda.
• Proofread all prepared documents for spelling and typographical errors.
• Prepare and produce various routine and basic reports as assigned, following direction for format layout. Ensure reports are distributed to all required individuals.
• Create basic documents, graphs, and charts for various routine and basic projects using word processing, spreadsheet, and graphics software.
• Receive, screen, and direct telephone calls from employees and external customers.
• Take telephone messages. Answer caller questions and/or refers caller to appropriate person.
• Follow up with callers on information requests.
• Establish and maintain filing systems for various confidential files and records.
• Routinely file all documents.
• Coordinate schedules of meeting attendees, set up meeting times, and secure meeting rooms.
• Create meeting agendas, take minutes, and distribute information to meeting attendees.
• Facilitate distribution of various managerial and/or departmental communications or other materials.
• Assist in the administration of various departmental programs.
• Maintain office supplies.

Qualifications

• Ability to perform work accurately and thoroughly.
• Possessing the trait of being organized or following a systematic method of performing a task.
• Ability to effectively build relationships with customers and co-workers.
• Ability to communicate in writing clearly and concisely.
• Ability to communicate effectively with others using the spoken word.

• High School Graduate or General Education Degree (GED) and one to two years related experience.
• Proficient in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).

Standard Office Environment

WORK ENVIRONMENT

Standard Office Environment