Temporary Finance and Accounting Office Assistant - South Tahoe Public Utility District

Under the direction of the Accounting Manager and Chief Financial Officer, the temporary Finance and Accounting Assistant performs a wide variety of basic clerical, basic accounting, data entry, and routine office support and administrative duties for the Finance and Accounting departments.

1. Performs a variety of office support and administrative duties which includes writing and proofreading reports, agenda items, and other documents using a variety of word processing, data base, accounting, and spreadsheet software applications.
2. Maintains and enters scans, stores records, files, and reports. Prepares documents for archiving in accordance with the District's Record Retention Policy.
3. Assists in the preparation, copying, compilation, distribution and mailing of Budget packets during the budget period. Conducts rate surveys and gathers information and data as needed.
4. Prepares Finance department MAP, Finance Committee, and other Special and Committee Meeting agendas, notes, and minutes.
5. Distributes monthly reports as required.
6. Inputs data from bank statements and performs check canceling.
7. Requests and electronically files Certificates of Insurance in ERP System (Tyler).
8. Prepares miscellaneous cash receipts postings, including collection, batch input, and bank deposit processes.
9. Assists with accounts payable processes including preparation and input of utility batches, travel, and credit card invoices for payment, and scanning of completed payment of claims packets.
10. Prepares all miscellaneous accounts receivable invoices including follow up on delinquent accounts for collection.
11. Assists in the preparation and distribution of Finance Division Requests for Proposals and in some cases is the point of contact with proposers.
12. Adheres to and enforces stated safety policies and procedures.

EDUCATION

1. High school graduation or equivalent.

RESPONSIBILITY

1. Handles confidential matters related to District business.
2. Ability to work independently after receiving instructions.

1. Requires thorough knowledge of business letter writing and composition, punctuation, spelling, grammar, and vocabulary
   
2. Requires good working knowledge of current office methods, procedures and equipment, especially computers. Needs proficiency in Microsoft Office.
   
3. Ability to operate a 10-key calculator accurately and efficiently.
   
4. Must be proficient in word processing, document management, accounting spreadsheets, and accounting principles.
   
5. Requires ability to type accurately and efficiently.
   
6. Ability to make accurate comparisons and computations and create spreadsheet analyses.
   
7. Requires the ability to establish and maintain files.
   
8. Requires the ability to maintain the highest degree of responsibility and confidentiality necessary in a professional setting.
   
9. Requires good organizational skills.
   
10. Requires the ability to understand questions from the public and staff and to give clear and accurate responses.
    
11. Requires the ability to work independently to carry out basic tasks and devise improvements as necessary.
    
12. Requires the ability to read, understand, and follow written or verbal instructions.
    
13. Requires the ability to maintain cooperative relationships with co-workers, managers, and supervisors.
    
14. Requires a valid, current drivers' license, acceptable by the State of California, with a driving record which enables insurability.

Temporary Assignment