Temporary Administrative Assistant - IMT Residential

IMT Residential is hiring a Temporary Administrative Assistant. This is a full-time, onsite position with an estimated duration of 3 months. The position will be located at our corporate office in Sherman Oaks, CA.

IMT Residential is a nationwide, multi-family residential investment and property management firm. Founded in 1992 in Sherman Oaks, California, IMT now owns and manages over 18,000 units in nine states.

IMTeam: Integrity. Motivation. Teamwork. Excellence. Accountable. Memorable. That describes who we are. 

The team-oriented collaborative environment is one where you are given the support and resources to use your skills to the fullest and thrive in your career. 

• Pay -  $26.00-$28.00/hr. depending upon skills and experience related to the role
• Career - Comprehensive training programs, mentorships
• Time off - holiday pay
• Perks - Office, region and nationwide events including team lunches, community service opportunities, apartment industry events, contests, end of the year celebrations, and more!

IMT is always looking to match great talent with our varied career opportunities. Apply today to experience the IMTeam difference!

As a Temporary Administrative Assistant, you will play an integral role in supporting IMT’s Recruiting department. Your primary responsibility will be assisting with recruiting-related reports, analytics, and various administrative tasks as needed. An analytical mindset, strong attention to detail, and solid administrative skills will help you succeed in this role.

The ideal candidate will possess strong analytical abilities to assess recruitment metrics, identify trends, and help optimize recruitment strategies for maximum efficiency and effectiveness.

Responsibilities:

• Build and manage monthly recruiting reports.
• Facilitate assessment calls for open positions as needed.
• Maintain information in the iCIMS applicant tracking system.
• Prepare and distribute weekly and monthly recruiting reports while adhering to strict deadlines.
• Audit and review candidate employment applications and resumes
• Continuously identify and implement improvements to provide an exceptional candidate experience from application to onboarding.
• Collaborate with the Recruiting team on special projects to further develop and streamline recruiting processes and tools.

Please apply if you have:

• 1+ years of experience in an administrative role
• Bachelor’s degree (or equivalent work experience).
• Advanced proficiency with Microsoft Excel, Outlook, Word, and PowerPoint (must be proficient in VLOOKUPs, Pivot Tables, IF Functions, Excel chart design, etc.).
• A positive, upbeat attitude with the ability to adapt to a fast-paced environment.
• Strong verbal and written communication skills, with an emphasis on professionalism and clarity.
• Excellent attention to detail, time management, and organizational skills, with the ability to manage competing priorities and deadlines.
• Ability to work collaboratively in a team environment.
• Availability to travel as needed for recruitment events and meetings.
• Strong problem-solving skills, with a proactive approach to identifying and addressing challenges.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Experience with recruiting software or applicant tracking systems; iCIMS is a plus.
• Ability to remain flexible and adaptable to changing priorities in a dynamic work environment.

Consistent with our company values, IMT Residential is an Equal Opportunity Employer with a strong commitment to cultivating a diverse and inclusive environment.

We provide equal opportunities to all IMT associates and applicants for all terms and conditions of employment including recruiting, hiring, placement, compensation, training, transfer, promotion, leave of absence, termination, layoff, and recall. IMT prohibits discrimination and harassment of any type.  We encourage applicants of all cultures, ethnicities, races, colors, national origins, religions, ages, gender identities or expressions, sexual orientations, disability statuses, genetics, and veteran statuses to consider a career with us.  Additionally, we believe in the California Fair Chance Ordinance. IMT will consider all qualified applicants for employment, regardless of their criminal histories, for all of our locations.

We understand that a team with a variety of work and life experiences leads to greater success. Our recruiting team looks for a desire to learn and perform the job combined with an alignment to our IMTeam values of Integrity, Motivation, Teamwork, Excellence, Accountable and Memorable.