Temp Portfolio Administrator Coordinator - Atrium

About Atrium:

What you do matters. As a people-centric organization, we foster an environment of collaboration, high performance, and innovation where your talents are valued, and your achievements are celebrated. Join us and become part of an inclusive team.

Client Overview:

Our client is a thriving and forward-thinking company dedicated to providing solutions for its community. As this company continues to expand and enhance their portfolio, they are looking for a motivated Temp Portfolio Administrator Coordinator to join their dynamic team. If you are passionate about working in a collaborative environment, we invite you to be part of their growing success.

Salary/Hourly Rate:

$25/hr – $27/hr

Position Overview:

This company is seeking a motivated and organized Temp Portfolio Administrator Coordinator to provide comprehensive organizational and administrative support. This role will be responsible for managing administrative functions as well as customer service. The ideal candidate will work closely with the General Manager to support leasing operations. Strong communication skills, attention to detail, and the ability to multitask are essential for success in this role.

Responsibilities of the Temp Portfolio Administrator Coordinator:

• Assist in all aspects of the leasing process, including the marketing and leasing of apartment units to eligible medical staff on the Columbia campus.
• Audit advertisements and manage the scheduling of appointments via phone and online platforms.
• Review, analyze, and process lease agreements and amendments in compliance with company policies.
• Maintain and update records for all apartment rentals, ensuring all documentation (i.e., license agreements, tenant correspondence) is accurate and organized.
• Respond to inquiries from prospective tenants, including phone calls, walk-ins, and email correspondence, providing exceptional customer service.
• Process rental applications, provide application status updates, and proactively follow up to meet turnaround time goals.
• Log and record check remittances (security deposits, rent payments) and manage payment arrangements.
• Assist with special projects as needed by the Leasing Coordinator and Director.
• Prepare and coordinate housing assignments, ensuring that new residents are informed of the move-in process and any required steps.
• Conduct tours of available apartments and facilities for prospective residents.
• Greet and assist visitors to the leasing office, directing inquiries to the appropriate parties when necessary.
• Enter data into the company’s YARDI database, including housing assignments and application information.
• Maintain professional attire and demeanor, representing the company positively to prospective residents, medical staff, and VIP recruits.

Qualifications for the Temp Portfolio Administrator Coordinator:

• Proficiency in Microsoft Excel, Word, and Outlook, as well as experience with the YARDI database.
• Strong verbal and written communication skills, with the ability to interact effectively with staff, tenants, and clients.
• Professional appearance and demeanor, capable of interacting with new clients and medical center recruits.
• Excellent organizational skills and the ability to multitask, handling several tasks or issues simultaneously.
• Ability to work under deadlines and in a fast-paced environment.
• Ability to conduct apartment tours and provide exceptional service under sometimes stressful situations.
• Willingness to familiarize oneself with all Hospital-owned properties and departmental protocols.

Education Requirements:

• Bachelor’s degree is preferred.

Benefits:

• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).