Temp | Administration | Executive Assistant | Level 2(USD) - ApTask
New York, NY
About the Job
About Client:
Client is a global financial services firm that provides a wide range of investment banking, securities, wealth management, and investment management services. It is a prominent global financial services firm with a rich history and a strong presence in the financial industry.
The Client is committed to corporate responsibility and sustainability. It aims to make a positive impact on society through various initiatives, such as promoting environmental sustainability, supporting diversity and inclusion, and engaging in philanthropic activities.
Rate Range: $25-$30/Hr
Job Description:
Non-benefitted (other than those mandated under state or federal law).Please note that this position does not include paid time off benefits. ApTask offers subsidized insurance coverage to our employees.
About ApTask:
ApTask is a leading global provider of workforce solutions and talent acquisition services, dedicated to shaping the future of work. As an African American-owned and Veteran-certified company, ApTask offers a comprehensive suite of services, including staffing and recruitment solutions, managed services, IT consulting, and project management. With a focus on excellence, collaboration, and innovation, ApTask provides unparalleled opportunities for professional growth and development. As a member of the ApTask team, you will have the chance to connect businesses with top-tier professionals, optimize workforce performance, and drive success across diverse industries. Join us at ApTask and be part of our mission to empower organizations to thrive while fostering a diverse and inclusive work environment.
Applicants may be required to attend interviews in person or by video conference. In addition, candidates may be required to present their current state or government issued ID during each interview.
Candidate Data Collection Disclaimer:
At ApTask, we prioritize safeguarding your privacy. As part of our recruitment process, certain Personally Identifiable Information (PII) may be requested by our clients for verification and application purposes. Rest assured, we strictly adhere to confidentiality standards and comply with all relevant data protection laws. Please note that we only collect the necessary information as specified by each client and do not request sensitive details during the initial stages of recruitment.
If you have any concerns or queries about your personal information, please feel free to contact our compliance team at businessexcellence@aptask.com
Client is a global financial services firm that provides a wide range of investment banking, securities, wealth management, and investment management services. It is a prominent global financial services firm with a rich history and a strong presence in the financial industry.
The Client is committed to corporate responsibility and sustainability. It aims to make a positive impact on society through various initiatives, such as promoting environmental sustainability, supporting diversity and inclusion, and engaging in philanthropic activities.
Rate Range: $25-$30/Hr
Job Description:
- The Inclusive Ventures Group is seeking an Executive Assistant to primarily support the team’s two Managing Directors and one Executive Director.
- The individual should be a self-starter, solution-oriented, comfortable operating in a dynamic environment and very service oriented with a great disposition.
- The Executive Assistant will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound decision making.
- This role will be based at *** in New York, NY.
- Required to demonstrate tact and good judgment in confidential situations and with handling material nonpublic information
- Telephone coverage:
- Answer phones, take accurate messages, know team members’ whereabouts at all times, handle urgent/confidential calls with professionalism and sound judgment
- Able to work well remotely with the team when they are traveling
- Heavy client interaction with high-level executives of the Firm; act as liaison with clients and their assistants
- Maintain calendars for the team, schedule all respective meetings and conference calls, field e-mails and phone calls requesting meetings, handle meeting conflicts and prioritization issues
- Manage all aspects of the office space and technology – ordering supplies, equipment, maintenance, etc
- Coordinate all aspects of employee onboarding and office set-up – order phones, equipment, set-up access, etc
- Coordinate all related conference rooms including any catering, audio/videoconference set up
- • Arrange all aspects of travel, keeping team’s travel profile up-to-date, manage approvals, arrange flights, hotels, rental car and sedan service, currency exchange where applicable
- Prepare all itineraries; prepare and submit all expense reports on a timely basis, following up on discrepancies and missing receipts to maintain current balances
- Prepare all Events& Conferences Proposals and vendor information, payments and invoice processing
- Type correspondence, memos and presentations, prepare presentation and meeting materials; copy, collate, bind if necessary
- Maintain online filing system, correspondence and documents for the team and the Inclusive Ventures Lab
- Navigate Firm's resources, interface with various departments on behalf of the team to collect information, respond to requests, obtain services
- Retrieve research, background, due diligence or other necessary materials from intra/internet
- Send and retrieve digital and inbound faxes; Open and distribute mail, sort and prioritize; arrange messenger and overnight package services as necessary
- Miscellaneous support: setup and maintain mail groups, keep orderly, fully-functioning work area
- Exceptional communication, writing, judgment, and problem-solving skills
- Excellent attention to detail as well as solid organization/time management skills
- Must be an enthusiastic, proactive, positive team player who is willing to help out and who works well with colleagues
- Able to work in a fast-paced environment and handle multiple tasks concurrently
- Experience with client communication and building client relationships
- Proficient in Microsoft Office applications, especially Outlook for email, calendar and contacts
- Knowledge of other applications are helpful including Excel, PowerPoint, invoicing, internet and research tools
- Keep up to date with office procedures and technical training as well as all policy guidelines and compliance requirements
Non-benefitted (other than those mandated under state or federal law).Please note that this position does not include paid time off benefits. ApTask offers subsidized insurance coverage to our employees.
About ApTask:
ApTask is a leading global provider of workforce solutions and talent acquisition services, dedicated to shaping the future of work. As an African American-owned and Veteran-certified company, ApTask offers a comprehensive suite of services, including staffing and recruitment solutions, managed services, IT consulting, and project management. With a focus on excellence, collaboration, and innovation, ApTask provides unparalleled opportunities for professional growth and development. As a member of the ApTask team, you will have the chance to connect businesses with top-tier professionals, optimize workforce performance, and drive success across diverse industries. Join us at ApTask and be part of our mission to empower organizations to thrive while fostering a diverse and inclusive work environment.
Applicants may be required to attend interviews in person or by video conference. In addition, candidates may be required to present their current state or government issued ID during each interview.
Candidate Data Collection Disclaimer:
At ApTask, we prioritize safeguarding your privacy. As part of our recruitment process, certain Personally Identifiable Information (PII) may be requested by our clients for verification and application purposes. Rest assured, we strictly adhere to confidentiality standards and comply with all relevant data protection laws. Please note that we only collect the necessary information as specified by each client and do not request sensitive details during the initial stages of recruitment.
If you have any concerns or queries about your personal information, please feel free to contact our compliance team at businessexcellence@aptask.com
Source : ApTask