Temp | Administration | Executive Assistant | Level 2(USD) - ApTask
Boston, MA
About the Job
About Client:
Client is a global financial services firm that provides a wide range of investment banking, securities, wealth management, and investment management services. It is a prominent global financial services firm with a rich history and a strong presence in the financial industry.
The Client is committed to corporate responsibility and sustainability. It aims to make a positive impact on society through various initiatives, such as promoting environmental sustainability, supporting diversity and inclusion, and engaging in philanthropic activities.
Rate Range: $25-$30/Hr
Job Description:
Non-benefitted (other than those mandated under state or federal law).Please note that this position does not include paid time off benefits. ApTask offers subsidized insurance coverage to our employees.
About ApTask:
ApTask is a leading global provider of workforce solutions and talent acquisition services, dedicated to shaping the future of work. As an African American-owned and Veteran-certified company, ApTask offers a comprehensive suite of services, including staffing and recruitment solutions, managed services, IT consulting, and project management. With a focus on excellence, collaboration, and innovation, ApTask provides unparalleled opportunities for professional growth and development. As a member of the ApTask team, you will have the chance to connect businesses with top-tier professionals, optimize workforce performance, and drive success across diverse industries. Join us at ApTask and be part of our mission to empower organizations to thrive while fostering a diverse and inclusive work environment.
Applicants may be required to attend interviews in person or by video conference. In addition, candidates may be required to present their current state or government issued ID during each interview.
Candidate Data Collection Disclaimer:
At ApTask, we prioritize safeguarding your privacy. As part of our recruitment process, certain Personally Identifiable Information (PII) may be requested by our clients for verification and application purposes. Rest assured, we strictly adhere to confidentiality standards and comply with all relevant data protection laws. Please note that we only collect the necessary information as specified by each client and do not request sensitive details during the initial stages of recruitment.
If you have any concerns or queries about your personal information, please feel free to contact our compliance team at businessexcellence@aptask.com
Client is a global financial services firm that provides a wide range of investment banking, securities, wealth management, and investment management services. It is a prominent global financial services firm with a rich history and a strong presence in the financial industry.
The Client is committed to corporate responsibility and sustainability. It aims to make a positive impact on society through various initiatives, such as promoting environmental sustainability, supporting diversity and inclusion, and engaging in philanthropic activities.
Rate Range: $25-$30/Hr
Job Description:
- To provide in-office administrative support to designated Fixed Income team members and backup support for all Fixed Income investment teams.
- Provide primary support to the designated Fixed Income team members
- Work closely with the Fixed Income administrative team to alleviate workload and provide backup during a temporary vacancy of an admin team member
- Calendar management in Microsoft Outlook
- Coordinate and manage virtual and on-site meetings
- Coordinate travel arrangements, including securing visas and arranging meetings
- Oversee proper protocols are followed for visitors of the building
- Communicate and follow-up on requests and deadlines
- Request new subscriptions and renewals for team as needed
- Renew professional memberships for team
- Obtain wet/e-signatures as needed
- Prepare and edit materials using Microsoft PowerPoint, Word and Excel
- Create and process purchase requisitions in Ariba
- Complete and submit expense reports in Concur
- Assist with ad hoc projects and initiatives
- Provide phone and message support
- Print, copy, scan, and file materials
- Sort and distribute mail
- Maintain and order office supplies
- Bachelor’s degree and a minimum of 5 years related experience preferred
- Excellent verbal and written communication skills
- Highly organized and with a strong attention to detail
- Strong organizational skills and ability to juggle multiple tasks
- Must be able to work both independently and as a team, and adapt to various needs of Fixed Income
- Must demonstrate self-confidence and the ability to interact with senior level management throughout the firm
- Must maintain strict confidentiality, multi-task, and have strong attention to detail in a fast-paced environment
- Advanced level MS Word, Excel, Outlook and PowerPoint, familiarity of Adobe Pro, AdobeSign, DocuSign
- Ability to learn and work with various applications used by Fixed Income
Non-benefitted (other than those mandated under state or federal law).Please note that this position does not include paid time off benefits. ApTask offers subsidized insurance coverage to our employees.
About ApTask:
ApTask is a leading global provider of workforce solutions and talent acquisition services, dedicated to shaping the future of work. As an African American-owned and Veteran-certified company, ApTask offers a comprehensive suite of services, including staffing and recruitment solutions, managed services, IT consulting, and project management. With a focus on excellence, collaboration, and innovation, ApTask provides unparalleled opportunities for professional growth and development. As a member of the ApTask team, you will have the chance to connect businesses with top-tier professionals, optimize workforce performance, and drive success across diverse industries. Join us at ApTask and be part of our mission to empower organizations to thrive while fostering a diverse and inclusive work environment.
Applicants may be required to attend interviews in person or by video conference. In addition, candidates may be required to present their current state or government issued ID during each interview.
Candidate Data Collection Disclaimer:
At ApTask, we prioritize safeguarding your privacy. As part of our recruitment process, certain Personally Identifiable Information (PII) may be requested by our clients for verification and application purposes. Rest assured, we strictly adhere to confidentiality standards and comply with all relevant data protection laws. Please note that we only collect the necessary information as specified by each client and do not request sensitive details during the initial stages of recruitment.
If you have any concerns or queries about your personal information, please feel free to contact our compliance team at businessexcellence@aptask.com
Source : ApTask