TEMP-Accounting Associate - AP - Co-op Solutions

The Opportunity

We are seeking a talented Accounts Payable Specialist who will review and enter vendor invoices, perform basic trending analyses, interact with various departments and management, and ensure payments are made timely and in compliance with corporate policy. The AP Specialist will also provide support during month-end close as it pertains to AP trend review, invoice pulls, expense accruals, prepaid support, and all other items requested by the accounting team.

Day In The Life

• Processes and audits invoices for payment, including approvals and coding to the appropriate cost center and general ledger account in accordance with the company policies and procedures.
• Responsible for processing payments weekly, as well as submitting remittances to vendors.
• Responsible for saving all invoices and related support electronically in compliance with record retention policies.
• Keeps track of credits owed to the company and ensures all credits are properly applied to vendor payments.
• Resolve invoice discrepancies and issues promptly.
• Reconciles payable reports each month to confirm that all amounts paid were accurate.
• Responsible for submitting new vendor/supplier packet to leadership for Oracle setup, including, but not limited to: contract summary, W9 form, ACH form, approval from VMO and/or Procurement, etc.
• Assists in preparation of annual 1099 forms.
• Responds to all inquiries in a timely, professional, and efficient manner.
• Assists with canceled payments, voided checks, and stop payments along with any required research.
• Assists with providing support for year-end audit.
• Assists with obtaining information for necessary accruals related to operational expenses in which an invoice has not yet been received.
• Assists with operational reporting metrics for A/P and vendor spend.
• Ability to work, adapt and be productive in a flexible environment .
• Assists in the monthly review of the AP trend analysis report for month-end close.
• Responsible for mailing checks in a timely manner.
• All other duties as assigned.

Qualifications:

• Completion of high school or equivalent.
• Minimum of two years accounts payable experience.
• Accounting software, preferably Oracle, OnBase, and Great Plains.
• Concur, Navan or other expense reporting applications.
• Microsoft Office (Excel, Word, Outlook).
• Provides excellent customer service and maintains a positive attitude.
• Ability to initiate and maintain strong interdepartmental relationships.
• Excellent verbal and written communication.
• Excellent organization skills.
• Detail and solution oriented.
• Ability to meet deadlines and be accountable.
• Self-starter, results driven and dependable.
• Proficient in Excel.