Tax Administrator - Regal Executive Search

Tax Administrator

Looking for a Tax Administrator to assist the tax department personnel. The Tax Administrator provides administrative support to the Tax Department, including assembly of tax return packages, e-file processing and tax engagement letters. This position requires exceptional attention to detail, the ability to work with minimal supervision, strong communication skills, and the ability to prioritize tasks to complete detailed projects within strict deadlines.


Responsibilities

Assemble tax return packages for client/government filings, including e-filings.
Manage, organize and update relevant data using database applications.
Maintain and track the extended returns and mark returns completed and roll them to next year’s due date.
Collect weekly backlog reports from tax staff and prepare tax department schedules for weekly meeting.
Tax engagement letter preparation and tracking.
Process and mail year-end tax documents to clients, including tax engagement letters, and tax organizers.
Arrange and participate in meetings, conferences and project team activities.
Train other non-tax administrative personnel on key tax procedures.
Prepare correspondence in document management system, Go-File-Room.
Organize and order all tax department forms, and related supplies.
Manage the offsite storage (Iron Mountain).
Enter tax software charges to the billing system for tax clients.
Perform general clerical duties to include but not limited to copying, mailing and filing.
Other duties as assigned.
Provides backup for reception as needed.
Provides reception lunch coverage as scheduled.
Provides backup administration in other offices.
Provides support to Partners as needed.
Maintain tax department calendar.
 

Qualifications

Ability to communicate effectively at every level of the organization.
Excellent written and verbal communication skills.
Exceptional organization skills and attention to detail.
Three to four years of administrative experience, preferably in a professional services environment.
Bachelor’s degree preferred.
Excellent Word, Excel, Outlook and PowerPoint skills.