Talent Buyer Assistant - Masonic Temple - Midwest Southwest

AEG Worldwide is the world’s leading sports and live entertainment company with operations in the following business segments:

• AEG Presents, which is one of the largest live music companies in the world dedicated to live contemporary music performances, including producing and promoting global and regional concert tours, music events and world-renowned festivals
• AEG Sports, which is the world’s largest operator of sports franchises and high-profile sporting events
• AEG Global Partnerships, which supports each of AEG’s divisions through worldwide sales and servicing of sponsorships including naming rights, premium seating and other strategic partnerships
• AEG Real Estate, which develops major sports and entertainment districts worldwide

With offices on five continents, the company uses its global network of venues, portfolio of powerful sports and music brands, ticketing and content distribution platforms and its integrated entertainment districts to deliver the most creative and innovative live sports and entertainment experiences that inspire athletes, teams, artists and fans.

Position Summary:

The Booking Assistant atwill support the Talent Buyer with the booking of events and shows. This position will draft offers to be submitted to artists and venues. The Booking Assistant will coordinate availability of both artists and venues to create calendar holds for shows and events. Additionally, they will assist in the maintenance of show files and the settlement of shows.

Essential Functions:

• Assist Talent Buyer with the booking of events.  Draft offers for artists and venues based on projected ticket sales.   Reach out to venues to place calendar holds and coordinate with the availability of an artist.
• Submit offers to venues and agents.  Follow up to ensure that appropriate documents are in order.  Assist with ticket pricing, royalties, marketing, budgeting, and catering.
• Advance shows on the day of an event.  Ensure that artist and vendors arrive, parking is available, and show advances on schedule.
• Coordinate show settlement as needed. 
• Maintain show files.  Update information if changes are made and if new information is made available. 
• Compile all relevant invoices for settlement of shows, scan documents into internal drive-ELVIS and issue payments for vendors and its appropriate parties.
• Responsible for various administrative tasks including submission of checks and contracts, ordering of petty cash, and revision of contracts for vendors and artists.
• Works with ticketing on sale announcement.  Confirm accuracy of online announcements that they go out in a timely manner.  
• May be responsible for various festival related tasks including: booking of hotels, credentials, artist’s needs and updating show sheets, ensuring vendor forms have been completed correctly, and ensuring all vendors have all essential materials.

Required Qualifications:

• A minimum education level of: High School Diploma or its equivalency (BA/BS in Journalist and Communication preferred)
• 0 -2 years of related work experience
• Computer savvy with knowledge of Microsoft Office (Word, Excel, Outlook)
• Ability to navigate social media platforms
• Strong interpersonal, as well as written and verbal communication skills
• Ability to work independently and as part of a team
• Ability to prioritize tasks and work in a fast paced environment
• Highly organized with the ability to multitask
• Ability and willing to work nights, weekends and holidays as required
• Experience in Photoshop preferred
• Knowledge of the music industry preferred

AEG reserves the right to change or modify the employee’s job description whether orally or in writing, at any time during the employment relationship. AEG may require an employee to perform duties outside his/her normal description.