Talent Acquisition Coord - Beacon Health System

Are you passionate about creating exceptional candidate experiences and supporting an organization’s mission to attract top talent? Join our team as a Talent Acquisition Coordinator, where you’ll play a vital role in managing the administrative and logistical aspects of the recruitment process, ensuring a smooth and efficient hiring journey for candidates and internal stakeholders alike.

About Us

At Beacon Health System, we are driven by our mission to deliver outstanding care, inspire health, and connect with heart. Guided by our values of Trust, Respect, Integrity, and Compassion, we aim to cultivate a workplace where collaboration and excellence thrive.

Position Summary

As a Talent Acquisition Coordinator, you will work closely with the Talent Acquisition Team and HR to coordinate hiring activities, manage candidate communication, and ensure compliance throughout the recruitment process. Your organizational skills and attention to detail will contribute to attracting and retaining exceptional talent.

Key Responsibilities

Coordination

• Manage the end-to-end administrative processes for hiring, including scheduling interviews, maintaining accurate candidate records, and preparing offer letters.
• Post job advertisements on various platforms, including job boards, social media, and internal systems.
• Coordinate travel arrangements and accommodations for candidates as needed.
• Ensure timely completion of background checks and reference verifications.
• Perform clerical duties such as status changes, candidate processing, answering emails, drafting offer letters, and maintaining accurate documentation.
• Maintain and update the candidate database, ensuring data accuracy and confidentiality.
• Handle all records, paperwork, and documentation related to hiring and compliance requirements.
• Proactively resolve issues, such as last-minute interview cancelations or scheduling conflicts, to maintain a smooth workflow.
• Greet and assist candidates during onsite interviews, ensuring a positive candidate experience.
• Resolve onboarding issues, reschedule health screens, update start date changes.

Candidate Experience

• Serve as the a point of contact for candidates during the hiring process, ensuring a seamless and positive experience.
• Greet and assist candidates during onsite interviews, creating a welcoming environment.
• Handle last-minute scheduling changes or challenges with professionalism and efficiency.

Process Improvement

• Collaborate with Talent Acquisition and HR to identify opportunities for improving the recruitment and onboarding processes.
• Investigate areas of opportunity, providing resolution and/or escalation as appropriate to the Director of Talent Acquisition.
• Support new hire onboarding activities, such as preparing documents and scheduling orientation sessions.

Compliance and Documentation

• Maintain and update candidate data in the Applicant Tracking System (ATS) with accuracy and confidentiality.
• Ensure compliance with all legal and organizational requirements related to hiring and onboarding.

Qualifications

Education and Experience

• Bachelor’s degree in Human Resources, Business, or a related field (or equivalent experience).
• Minimum of 1-3+ year of experience in recruitment coordination, HR support, or a related administrative role.

Skills and Competencies

• Familiarity with Applicant Tracking Systems (ATS), HRIS platforms, and recruitment tools.
• Strong interpersonal and communication skills to interact effectively with candidates and team members.
• Exceptional organizational and multitasking abilities in a fast-paced environment.
• Proficiency in Microsoft Office Suite and social media platforms for candidate outreach.
• Knowledge of employment laws and best practices related to recruitment and onboarding.

Preferred Qualifications

• Experience in high-volume recruitment or a fast-paced HR environment.
• Proven track record of implementing or improving onboarding processes.
• Familiarity with performance improvement and project management tools.

What We Offer

• Competitive salary and benefits package.
• Opportunities for growth and professional development.
• A supportive and inclusive work environment aligned with our mission and values.

Join us at Beacon Health System and help us build greatness by cultivating human talent and embracing performance improvement!

Apply now and be part of a team that’s dedicated to making a meaningful impact every day.

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