T215118 - University of Alabama at Birmingham

EXECUTIVE ASSISTANT I

The University of Alabama at Birmingham

The Department of Emergency Medicine is in need of an Executive Assistant to support the growing administrative duties of the Chair and the Executive Administrator as they move closer to the department's expansion in the ER areas. This role will primarily provide executive-level support for the Chair (75%) and secondarily support the Executive Administrator (25%). The role is comprised of the following, but not limited to: Maintain Chair's calendar and meeting requests. Prepare all material items for the Chair for meetings on a weekly basis Route items for Chair approval/signatures. Develop and maintain an organization system for the Chair's documentation. Organize annual faculty evaluations. Assist with the coordination of special projects and department events. Maintain Executive Committee agenda and take minutes at Executive Committee meetings. Manage Executive Administrator's calendar and meeting requests.

Key Duties & Responsibilities

• Under minimal supervision, provides diverse, complex and often confidential administrative and support services to an executive.
• Work requires independent judgment and initiative on assignments that are sensitive in nature and demonstrated ability to deal with high level contacts inside and outside the institution.
• May perform special assignments such as researching information, compiling reports and summarizing incoming correspondence and publications.
• May handle human resources related duties, general office management and supervise support staff.
• May coordinate special projects.
• Requires knowledge of organization policy and procedure and a high level of technical skill.
• May monitor financial, budgetary and personnel processes.
• May be responsible for event planning.
• Incumbents in this role must possess the following behavioral attributes

Knowledge, Skills, Abilities & Work Characteristics

• Strong interpersonal communication skills required.
• Must have strong detail-oriented skills, capable of multi-tasking in fast-paced clinical environments, and consistently demonstrate compassion and respect for hospital patients. Must be capable to work independently and collaboratively.
• Communication is key.
• Ability to manage multiple assignments and tasks, set priorities, and adapt to changing conditions.
• Be a results-driven achiever with excellent planning and organizational skills and a high attention to detail.
• Must be an exceptional listener and communicator who effectively conveys information verbally and in writing.
• Have stamina, drive and perseverance to handle pressure well.
• Must be willing and able to resolve problem situations.
• Must be a computer-literate performer with extensive software proficiency.
• Have proven relationship-building experiences with unsurpassed interpersonal skills
• Meet preferred; Health/Science, Business, Healthcare Administration related

Salary Range:%2447,665 - %2477,455

Education

• Bachelor's degree in a related field
• And two (2) years of related experience required.
• Or An Equivalent Combination of Relevant Education And/or Experience.