System Perform Analysis Group, Administrative Assistant - Johns Hopkins Applied Physics Laboratory

Description:

Do you desire important work that supports our internal team and government sponsors?

 

Do you enjoy assisting staff and supervisors to ensure efficient functioning of schedules and office systems?

 

Are you a self-starter who is always looking for ways to do things better or more efficiently?

 

Are you a critical thinker who is also well organized and able to anticipate what will be needed next?

 

If so, we're looking for someone like you to join our team at APL!

 

 

We are seeking a highly organized self-starter to provide administrative support for the System Performance Analysis Group (KBS) within the Force Projection Sector (FPS) of the Johns Hopkins Applied Physics Laboratory. You’ll be part of a multi-disciplinary team supporting our Nation’s Strategic Weapons Systems and play an active role in team communications and knowledge management

 

As the KBS Group Administrator, you will...

• Support the daily operations of the group and provide administrative support in accordance with APL Policies and Procedures.
• Generate and distribute technical memoranda, working closely between the group and program offices.
• Oversee the preparation, review, editing, proofreading, publishing, and distribution of memoranda, reports, letters, and presentations.
• Maintain organized electronic files and logs, and perform quality assurance checks on correspondence.
• Offer support for word processing, presentation development, and spreadsheet creation.
• Be the group’s leader in onboarding, ensuring new staff have office space, furniture, and IT resources on their first day.
• Assist the hiring team with resume routing, scheduling phone screens and interviews; You will be working closely with the group’s leadership team and providing regular updates to the Group Supervisor.
• Serve as the group property associate, responsible for inspecting and reporting accountability of items such as computers, lab equipment, and government property.
• Help staff prepare travel itineraries, submit visit requests, process travel claims, travel authorization forms and expense reports.
• Manage the groups inventory and order office supplies and equipment.
• Reconcile weekly procurement card transactions.
• Organize and manage group shared folders, wiki pages, and Box files.
• Plan and execute meetings, including reserving spaces, coordinating logistics, confirming staff attendance, and verifying clearance information.
• Contribute to group morale by planning and supporting special events.
• Prepare and track fiscal budget requests, allocations, and expenses.
• Manage the group’s incoming and outgoing mail, shipments, and shipment requests.
• Identify and implement new or improved administrative procedures to enhance the group’s productivity and efficiency.
• Proxy time time-cards for staff as necessary.
• Collaborate with the other administrators within the branch and provide backup support as necessary.
• Support other tasking related to the overall administrative function for group and branch as necessary.

Qualifications:

You meet our minimum qualifications for the job if you...

• Have a High School diploma (or equivalent) with at least three years of relevant administrative experience.
• Have exceptionally strong verbal/written communication skills, interpersonal skills (must communicate and work effectively with others) and are able to recognize and correct grammar, spelling, punctuation, and logical organization errors.
• Have shown a demonstrated ability to work on complex and multiple administrative tasks with little supervision, and willing to take on additional work/challenges and develop new skills.
• Have the ability to multitask and solve problems, while paying attention to detail.
• Are proficient in MS Office (Word, Excel, PowerPoint, Outlook), and Adobe Acrobat Pro.
• Are able to work independently and prioritize assignments.

• Are able to obtain an Interim Secret level security clearance by your start date and can ultimately obtain a Secret level clearance. If selected, you will be subject to a government security clearance investigation and must meet the requirements for access to classified information. Eligibility requirements include U.S. citizenship.

You'll go above and beyond our minimum requirements if you...

• Have an Associate's degree.
• Have previous administrative experience within APL and are knowledgeable with APL practices and procedures, including travel, purchasing, security, and budgetary interactions.
• Have familiarity with APL staff, sponsors, and programs.
• Hold an active, final Secret (or higher) security clearance.

 

 

Why work at APL?

The Johns Hopkins University Applied Physics Laboratory (APL) brings world-class expertise to our nation’s most critical defense, security, space and science challenges. While we are dedicated to solving complex challenges and pioneering new technologies, what makes us truly outstanding is our culture. We offer a vibrant, welcoming atmosphere where you can bring your authentic self to work, continue to grow, and build strong connections with inspiring teammates.

 

At APL, we celebrate our differences and encourage creativity and bold, new ideas. Our employees enjoy generous benefits, including a robust education assistance program, unparalleled retirement contributions, and a healthy work/life balance. APL’s campus is located in the Baltimore-Washington metro area. Learn more about our career opportunities at http://www.jhuapl.edu/careers.

About Us:

APL is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, physical or mental disability, genetic information, veteran status, occupation, marital or familial status, political opinion, personal appearance, or any other characteristic protected by applicable law.

 

APL is committed to promoting an innovative environment that embraces diversity, encourages creativity, and supports inclusion of new ideas. In doing so, we are committed to providing reasonable accommodation to individuals of all abilities, including those with disabilities. If you require a reasonable accommodation to participate in any part of the hiring process, please contact Accommodations@jhuapl.edu. Only by ensuring that everyone’s voice is heard are we empowered to be bold, do great things, and make the world a better place.

 

The referenced pay range is based on JHU APL’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level with consideration for internal parity. For salaried employees scheduled to work less than 40 hours per week, annual salary will be prorated based on the number of hours worked. APL may offer bonuses or other forms of compensation per internal policy and/or contractual designation. Additional compensation may be provided in the form of a sign-on bonus, relocation benefits, locality allowance or discretionary payments for exceptional performance. APL provides eligible staff with a comprehensive benefits package including retirement plans, paid time off, medical, dental, vision, life insurance, short-term disability, long-term disability, flexible spending accounts, education assistance, and training and development. Applications are accepted on a rolling basis.

Minimum Rate:$22.80 HourlyMaximum Rate:$41.45 Hourly