Support Specialist II

PURPOSE:

• Provides administrative support directly to assigned area with confidentiality, tact, and diplomacy. Assists Plant Spartanburg’s Vice President, as needed. Manages all office activities without supervision.
• Will support 3 Department Managers. Position will be responsible for following up on shopping carts approval and PO releases. This person will also schedule and coordinate travel for the Department Managers.

RESPONSIBILITIES:

• Prepares documents such as an agenda, notices, minutes, and presentations for Senior Management Meetings.

• Uses business software applications (e.g. word processing, presentations, and spreadsheets to prepare routine and advanced correspondence including memoranda, letters, presentations and reports.

• Arranges complex and detailed travel plans and itineraries, and compiles documents for travel-related meetings.

• Processes P.O.'s and requisitions in SAP.

• Interfaces with AG.

• Screens incoming phone calls and correspondence, and prioritizes and responds independently, when possible.

• Schedules and organizes activities such as meetings, meeting documentations, and video conferences.

• Updates targets in the Target Management System.

• Serves as primary Time Administrator for the VP area.

• Assist with department budget, training records, travel arrangements, expense reports, office supplies and record retention.

• Handles confidential information and material.

• Performs other duties as assigned by Operations Supervisor.

QUALIFICATIONS:

• Associate degree. BA/BS Degree preferred.
• 5 years of office management or administrative support, managing tasks independently and working with confidential information.

REQUIRED SKILLS:

• Someone who is a self-starter and has initiative to learn on the go. Will be managing 3 different managers calendars with various travel schedules.
• Intermediate = SAP - (Purchasing, Manager's Desktop, Finance, and Time Administration modules)
• Advanced = presentation and organizational skills
• Advanced = ability to handle multiple tasks
• Expert = communication and organizational skills
• Expert = computer skills (Microsoft Excel, Word, PowerPoint, Access, Outtask, etc.)
• Intermediate = knowledge of organizational processes (budget, headcount)
• Expert = using and/or knowledge and familiarity with a variety of office equipment (e.g. PC, Printers, Plotters, Video conference, etc...)"

PREFERRED SKILLS:

• Fluent German Language

PHYSICAL REQUIREMENTS:

• Work is normally performed in an office, laboratory, manufacturing floor, or machine shop setting where physical work includes, but is not limited to, sitting, standing, reaching, kneeling, bending, and lifting to 25 lbs.
• Must be able to understand and comply with all relevant safety practices.

FLSA STATUS/WORKING SCHEDULE:

• Location: 1400 Hwy 101 South, Greer, SC 29651, United States. Work from home: 10-20% can work from home but this would be after onboarding phase.
• Schedule: Monday to Friday 8am-5pm or 7am-4pm
• Travel: 10%
• Assignment Start: ASAP 

DISCLAIMER:

This job description is a high-level overview of general expectations of this position. It is not intended to list every responsibility of the position, nor does it represent an employment contract of any kind.

SWJ TECHNOLOGY and all of its subsidiaries (i.e., NGE EQUIPMENT and ProjectOne US) are Equal Opportunity Employers and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender, disability status, protected veteran status, or any other characteristic protected by law.

Powered by JazzHR