Supply Inventory Specialist Surgical Services - White Plains Hospital

Position Summary

Orders and maintains par levels for inventory in the Surgical Services Department.

Essential Functions and Responsibilities Includes the Following:

Understands and adheres to the WPH Performance Standards, Policies and Behaviors.

Conducts inventory counts, orders, and restocks items on a daily basis

Maintains inventory levels based on current usage and par levels set by the Surgical Services Materials & Business Manager (SSMBM)

Works closely with the SSMBM and Nursing to ensure adequate levels of supplies are always available on the shelves

Reviews the Operating Room, Cardiac Cath Lab, and Endoscopy department procedure schedules on a daily basis and ensures product availability

Places requisitions for supply orders through Meditech

Restocks shelves on a first in, first out basis and ensures product is kept neat, organized, and easily accessible

Works with the Purchasing Department to confirm orders and product availability

Proactively checks for product backorders, communicates and provides updates to the SSMBM and Nursing

Serve as specific and dedicated Service Line Liaisons- works closely with the Operating Room Service Line Leaders for service updates, inventory concerns, and product backorders

Perform and assist in the Surgical Services annual inventory count

Accepts and documents shipments of human donated tissue in accordance with White Plains Hospital, the New York Department of Health, and the Joint Commission standards

Maintains a clean and safe environment for all staff members and patients

Attends mandatory monthly staff meetings and in-services as appropriate

Completes annual department and hospital competency requirements and documents appropriately on White Plains Hospital's Competency/Education Record

Adheres to all WPH policies and procedures including dress code, code of conduct, customer service, attendance and submission of annual occupational health requirements

Performs all other related duties as assigned.

Education & Experience Requirements

• • High School Diploma required
  • Associates or Bachelors Degree preferred
  • 2-4 years experience in a health care setting preferred
  • Previous Materials Management experience preferred
  • Basic or advanced knowledge of Microsoft Word & Excel required.
  • Knowledge of Meditech system preferred

Core Competencies

• Teamwork & Adaptability
• Acts as a Professional Role Model
• Assessment Skills
• Excellent Communication Skills (both verbal and written)
• Attention to Detail
• Planning & Organizing
• Sound Problem-Solving, Judgment and Decision-Making Skills
• Stress Tolerance

Physical/Mental Demands/Requirements & Work Environment

• May be exposed to chemicals necessary to perform required tasks. Any hazardous chemicals the employee may be exposed to are listed in the hospital’s SDS (Safety Data Sheet) data base and may be accessed through the hospital’s Intranet site (Employee Tools/SDS Access). A copy of the SDS data base can also be found at the hospital switchboard, saved on a disc.
• Must be able to lift, push and pull heavy objects (up to 50 pounds), stand, sit, bend, stoop and walk for extended periods of time in order to perform the outlined job duties properly and safely
• Must have the ability to organize, prioritize and execute multiple tasks simultaneously
• Must be detail oriented and able to work under pressure and with interruptions while meeting deadlines

Primary Population Served Check appropriate box(s) below:

• Neonatal (birth – 28 days)

• Patients with exceptional communication needs

• Infant (29 days – less than 1 year)

• Patients with developmental delays

• Pediatric (1 – 12 years)

• Patients at end of life

• Adolescent (13 – 17 years)

• Patients under isolation precautions

• Adult (18 – 64 years)

• Patients with cultural needs

• Geriatric (> 65 years)

â˜'All populations

• Bariatric Patients with weight related comorbidities

• Non-patient care population

The responsibilities and tasks outlined in this job description are not exhaustive and may change as determined by the needs of White Plains Hospital.

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