Supply Chain Specialist - TFGH - Emory University

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Description:

As part of the Task Force for Global Health, the Supply Chain Specialist serves as a liaison to and works with other groups and organizations participating in a major program or seeking supply chain and logistics knowledge of the program.

 

JOB DESCRIPTION:

 

• Liaises with outside vendors and country representatives to coordinate product shipments and related paperwork.
• Communicates with recipient countries to confirm receipt and proper management of product donation.
• Compiles and files country level shipping documents.
• Assists in the planning, preparation, and execution of supply chain assessments for program countries; evaluates warehouse practices. Understands supply chain challenges faced by national programs in order to advocate on behalf of the programs to implementing partners, donors, and program management.
• Assists in preparation of recipient country annual memorandum of understanding.
• Responds to country-specific supply chain data requests in support of program planning.
• Updates databases with key information including: product shipment figures, inventory data, and partner contacts.
• Assists in the analysis of inventory reports and distribution data; validates distribution reports with reported in-country inventory for the program and, works with program colleagues to resolve differences between shipped vs. distributed treatment data.
• Creates reports, charts, and graphs; creates and runs ad hoc reports. Assists in the preparation of letters, briefings, and reports on activities, and other written materials related to supply chain-related aspects of the program.
• Assists in the planning, preparation, and facilitation of in-country supply chain strengthening activities: supports program by evaluating their supply chain readiness and providing technical support to Ministries of Health and implementing partners; monitors and provides updates on supply chain through reports, letters, briefings, or other written materials related to the supply chain; works with program management to define, plan, execute, and monitor progress of specific activities and projects.
• Follows up with National Program Coordinators and implementing NGO partners on findings and recommendations for improvement.
• Assists in the development of standard operating procedures for drug management.
• Contributes to the development of supply chain training materials and other documentation to improve supply chain operations.
• Assists in meeting coordination and preparation of data packets and presentation materials for internal and external meetings.
• Undertakes international travel; represents the program at meetings and workshops through active participation; gives presentations at conferences and meetings on behalf of the program.
• May supervise interns and/or volunteers from time to time.
• Performs other related duties as required.
• Assists in the design, implementation, and coordination of supply chain-related aspects of an NGO program and provides technical expertise in supply chain systems, inventory, and product management to donation recipient countries.
• Coordinates with Pfizer supply chain managers to ensure production of material and on-time shipment to countries.
• Liaises closely with national program coordinators and implementing partners to maximize access to donated Zithromax®.
• Serves as a liaison to and works with other groups and organizations participating in the national trachoma program or seeking supply chain and logistics knowledge of the program.

Specific responsibilities assigned to the Supply Chain Specialist include, but may not be limited to:

Product Management:

• Liaises with Pfizer and country representatives to coordinate Zithromax® shipments and related paperwork
• Communicates with recipient countries to confirm receipt and proper management of Zithromax® donation
• Compiles and files country level shipping documentsAssists in the planning, preparation, and execution of supply chain assessments for program countries; evaluates warehouse practices
• Understands supply chain challenges faced by national programs in order to advocate on behalf of the programs to implementing partners, donors, and ITI management
• Assists in preparation of recipient country annual memorandum of understanding

 

Data Management and Reporting:

• Responds to country-specific supply chain data requests in support of national trachoma program planning
• Updates ITI database with key information including: Zithromax® shipment figures, inventory data, and partner contacts
• Assists in the analysis of inventory reports and distribution data; validates distribution reports with reported in-country inventory for the program and, work with the Senior Program Associates to resolve differences between shipped vs. distributed treatment data
• Creates reports, charts and graphs in Excel, create and run ad hoc reports
• Assists in the preparation of letters, briefings and reports on activities, and other written materials related to supply chain-related aspects of the program

 

Trainings, Facilitation, and Technical Support:

• Assists in the planning, preparation, and facilitation of in-country supply chain strengthening activities:
• Supports program by evaluating their supply chain readiness and providing technical support to Ministries of Health and implementing partners; monitors and provides updates on supply chain through reports, letters, briefings, or other written materials related to the supply chain; works with ITI management to define, plan, execute, and monitor progress of specific activities and projects.
• Follows up with National Program Coordinators and implementing NGO partners on findings and recommendations for improvement
  Assists in the development of standard operating procedures for drug management
• Contributes to the development of supply chain training materials and other documentation to improve supply chain operations

Meetings:

 

• Assists in meeting coordination and preparation of data packets and presentation materials for internal and external meetings (e.g. Trachoma Expert Committee, Trachoma Action Planning, NTD Supply Chain Forum, NTD/Trachoma Cross-Border, and other designated meetings)
• Undertakes international travel; represents ITI at meetings and workshops through active participation; gives presentations at conferences and meetings on behalf of ITI

 

TRAVEL:

• 20-30% domestic and international travel

MINIMUM QUALIFICATIONS:

 

• A bachelor's degree in a field related to specified program areas and four years related program management experience, OR an equivalent combination of experience, education, and training.

 

PREFERRED QUALIFICATIONS:

 

• 3-5 years of supply chain management experience (planning, inventory management, and logistics related work)
• Native / Advanced French language skills strongly preferred
• Proficient in MS Office programs
• Experience working in or with developing countries
• Demonstrated interpersonal and written communication skills in English
• Possess a high degree of planning, organizational, analytical and financial skills
• Ability to partner and communicate with all levels of an organization
• Demonstrated ability to take initiative and work independently
• Ability to work and/or travel internationally over weekends
• APICS certified

 

NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs.  Schedule is based on agreed upon guidelines of department. This role requires residency in the state of GA. Emory reserves the right to change remote work status with notice to employee.

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