Supplier Maintenance Analyst, Accounts Payable - R08652-4121 - Invenergy LLC

This job was posted by https://illinoisjoblink.illinois.gov : For more
information, please see:
https://illinoisjoblink.illinois.gov/jobs/12361309 Invenergy drives
innovation in energy. Powered by decades of entrepreneurial experience
and unparalleled execution, we solve the energy challenges facing our
customers and communities. We provide power generation and storage
solutions at scale around the world to create a cleaner energy future.
We develop. We build. We own. We operate. We are Invenergy.
Job Description
Responsibilities
- Review/approve all new supplier documentation and system setups to
ensure compliance with IRS reporting requirements as it relates to
payment issuances
- Coordinate information/knowledge transfer to a 3rd party resource
that provides assistance in maintaining supplier data and executing
entry of data into the Oracle ERP system
- Participate in the implementation of Oracle Supplier Portal, serving
as a subject matter resource on proper supplier setup requirements
- Enable Oracle Supplier Portal access to the system for new suppliers
in alignment with access policies
- Ensure adherence to and serve as a resource to the business for
knowledge/information on proper processes and procedures for
execution of the end-to-end supplier set up and maintenance process.
- Execute annual filing of IRS Forms 1099 (MISC, NEC, 6, etc.),
including coordinating the issuance of required corrections within
the Oracle system by working with the A/P Manager to initiate
correcting entries
- Execute validation procedures, including but not limited to verbal
validation, of supplier banking information and initiate setup of
banking details within the Oracle ERP system
- Provide the highest level of customer service to both internal and
external clients by effectively responding to all inquiries related
to supplier setup and maintenance.
- Collaborate with internal and external business partners to expedite
the resolution of issues pertaining to supplier set up/changes
- Monitor the AP Portal submissions throughout the day to ensure
timely data setup/modifications are properly executed in order to
ensure the A/P Team is well positioned to achieve timely and
accurate invoice processing and payment
- Maintain existing process, procedure and associated documentation
and assist in the development of new processes, procedures and
documentation as the business needs change and/or system changes
require it
- Identify opportunities to improve process/policies and partner with
the AP Manager to develop/implement solutions and lead projects
- Investigate failed payments within the system to ensure timely
corrective action(s) are taken to resolve and ensure failure is not
repeated
- Execute the IRS TIN Matching process for all suppliers and resolve
identified discrepancies
- Participate in any ad hoc projects or miscellaneous duties as
assigned
Minimum Required Skills
- High School Diploma or GED
- 3+ years of experience in a high volume, fast paced environment with
experience within the purchase order to invoice processing and
payment process
- Detailed knowledge of the requirements of IRS form W-9 and the
associated reporting requirements for identified organizations
- Working knowledge of accounting software packages
- Proficient in Microsoft Office, with exceptional knowledge of Excel
and Word
- Eligible to work in the United States without the need for employer
visa sponsorship now or in the future
Preferred Skills
- Experience with Oracle Cloud ERP is preferred, but not required
- Experience with 1099 processing is preferred, but not required
- Responsible, dependable and possessing an exceptional work ethic
- Strong coordination/organization skills with atten iveness to detail
and timelines
- Excellent organizational skills with the ability to manage multiple
priorities and accomplish all assignments in a timely manner
- Demonstrate strong verbal and written communication with the ability
to communicate effectively with both internal and external clients
at all levels of an organization
- Ability to work with minimal supervision
- Strong interpersonal skills - able to work effectively in a team
environment
Benefits
Eligible for medical, dental, vision, 401(k), bonus, paid time off, etc.
Invenergy LLC is an equal opportunity employer. All qualified applicants
will receive consideration for employment without regard to, among other
things, race, color, religion, sex, sexual orientation, gender identity,
national origin, age, status as a protected veteran, or disability.