Supplier Administrator - Workforce Opportunity Services (WOS)

Be a Part of the WOS Team!

Working for WOS is more than a job, it’s the start of a new career, a unique opportunity to develop your skills through training and individual mentorship. Founded in 2005, Workforce Opportunity Services (WOS) is a leading nonprofit organization committed to developing the skills of untapped talent from historically underrepresented communities through partnerships with organizations dedicated to diversifying their workforce. This includes people of color, first-generation college graduates, veterans, and early-career aspirants.

How We Do It

WOS uses a scientifically based model derived from research conducted at Columbia University that enables us to recruit, educate, train, and place high-potential candidates with leading organizations around the world. To date, WOS has served 6000+ individuals through partnerships with more than 65 corporations in 60+ locations worldwide. For more information, visit .

Job Description:

The Supplier Administrator services the brands on their day-to-day procurement needs and assist suppliers with supply requests and related support tasks. This position must have a passion for client service, attention to detail, and improving processes to keep the team organized and effective. As such, there are opportunities to take initiatives to support the department and therefore the company as it grows and evolves.

Responsibilities:

• Processing tickets in Service Now ticket managing application
• New Supplier Requests and order entry and internal requests
• Processing, receiving, and distributing incoming email requests
• Completing weekly and monthly reports to assist other departments and customers, including backlog reports to AP team
• Create and maintain the supplier master database information in Oracle
• Create and Maintain supplier profiles
• Validate and audit supplier bank account information
• Assist suppliers with Supplier Portal requests and related support tasks
• Adhere to the Supplier Administration policies & procedures (on file in department)
• Provide excellent customer service to our customers – measured via feedback or surveys

Experience/Skills:

• Must be detail oriented, organized, accurate and take care of our customers in a friendly, professional, and timely manner
• Experience handling sensitive data – position involves handling sensitive data, all protocols must be adhered to, to protect Hearst
• Proficient computer skills and previous experience with Finance or Procurement departments
• Excellent verbal and written communication skills are a must, you will be interacting with AP staff, vendors, Finance Department staff, and staff at our business units in the US, UK and Canada
• The ideal candidate will be able to prioritize and carry out multiple tasks concurrently
• Requirement to process tickets in a focused environment with expected output on a daily basis, directed by the supervisor
• Must be able to deal with pressures related to meeting deadlines
• Must have the ability to deal with detailed information
• Previous accounts payable experience with a large multi-state company is preferred

Job Type:

• Full-Time (40 hours//week)

Location:

• Charlotte, NC

Salary:

• $15.00-$25.00/Hour (Depending on Experience)
• Plus Benefits

Benefits:

• Free Individual Health Insurance
• Free Training (Program specific)
• Paid Time Off
• Paid Company Holidays
• Education Assistance/Reimbursement (Toward first degree - Bachelors/Associates)
• Individual Mentor 
• 401k Retirement Savings
• Interest free loans (Case basis)
• Benefits valued at up to $25,000.00 annually