Subcontract Specialist (2A.25) - American States Water Company

Through its wholly owned subsidiaries, American States Utility Services, Inc. contracts with the federal government to provide water and wastewater services that include operating, maintaining, renewing, replacing, and constructing new systems on military installations throughout the United States. The installations where we presently operate are home to nearly 350,000 military and civilian personnel and families.

We proudly deliver these vital services to military installations in Maryland, North Carolina, South Carolina, Texas (including southeastern New Mexico), Virginia, Florida, Kansas, and Massachusetts.

Serving those who serve.

United States Veterans, Reservists, National Guard Members, and Military Spouses encouraged to apply.

COMPLEXITY:
Assignments encompass a full range of preaward and postaward activities applicable to fixed-price contracts designed to provide diversified experience as a foundation for future responsibility. The Subcontract Specialist performs complete procurement transactions for commodities involving lower to moderate complexity, i. e., items covered by standardized specifications where established competitive markets exist. Items are procured primarily through firm fixed-price contracts using standard clauses. Also included are developmental assignments for the acquisition of more technical items, services and construction which provide greater opportunity and increased complexity. These are procurements requiring the use of in depth analysis of pricing, critical thinking, judgment and negotiation. Requires business acumen, independent judgment, and moderate degree of management attention.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

PRE-AWARD –
• Reviews customer requirements, obtains clarification as needed.
• Solicits sources of supply utilizing e-Builder or telephone as appropriate.
• Receives quotes and/or bids and enters into bid tab.
• Identifies any non-conformances with requirement or in the bid documents.
• Analyzes prices, discount rates, delivery dates, transportation charges, previous performance of subcontractors, current commitments, and indications of financial responsibility.
• Performs price analysis and determines if prices as fair and reasonable.
• Recommends the most advantageous offer based on findings and prepares recommendation for award.
• Processes purchase orders, task orders, general category contacts, blanket purchase order agreements, and subcontracts as appropriate based upon the type of procurement and in accordance with company policies and procedures.
• Processes Purchase Orders for Inventory Items.
• Reviews the contract for completeness of the award and the subcontractor's preparation to perform. (i.e. required e-Verify, insurance and bonds)

POST-AWARD –
• Monitors subcontractor performance throughout the life of the contract for compliance with contractual terms and conditions
• Analyzes issues that arise and affect timely delivery of the required items, service or performance milestones.
• Develops data and recommends or initiates action to resolve a variety of problems including Cure Notices, Show Cause Notices, Termination for Convenience, or Termination for Default.
• Actions include factors not routinely encountered, such as maintaining close surveillance to achieve timely delivery involving special or urgent requirements.
• Makes recommendations pertaining to various subcontractors, contracts, provisions, and problems which involve engineering, project team leaders, project accountants and others.
• Other recommendations concern extending delivery dates, fairness of premium price for accelerated delivery, and requested Change Orders.
• Negotiates contract changes and prepares necessary contractual documentation to processes Change Orders and Task Order Addendums.
• Assists, maintains and updates Change Order Reports and Task Order Reports.
• Reviews and approves customer invoices in TAP.
• Updates and maintains customer invoices in SharePoint and in hard copy file and into invoice tracker.
• Works with other Subcontracts teammates, Manager of Contracts, and Subsidiary staff to assist with the timely closeouts of all Subcontracts, Purchase Orders and Task Order files.
• Assists with the development of small business outreach initiatives and attends local small business conferences and workshops to further initiatives.
• Some travel to subsidiary companies may be required.
• Performs other job-related duties as assigned.

MINIMUM QUALIFICATIONS:
• Bachelor’s degree in Business Administration, Public Administration, Accounting, Finance, Economics or other closely related field preferred. (May substitute an Associate degree and three (3) years of experience.)
• Minimum of three (3) years of experience in Contract Management, Accounting or other analytical field required.
• Demonstrated effective verbal and written communication skills.
• Demonstrated analytical skill required.
• Familiarity with Federal Acquisition Regulations (FAR) preferred.
• Familiarity with subcontractor qualifications.
• Proficient in use of modern computerized office equipment and programs.
• Experience with JD Edwards software is software preferred.

May include but not limited to standing, walking, bending, pulling and/or pushing, grasping, lifting, reaching, stooping and crouching, color determination, typing, sitting, reading, speaking and listening.

BENEFITS

Our Company supports our employees with rich benefit programs and resources to help them thrive today and prepare for tomorrow.  Benefit options include medical, dental, and vision plans with the Company currently paying 85% of the monthly premium for employees and their eligible dependents.  We also offer paid vacation and sick time and twelve Company paid holidays per year.  To help our employees plan for the future, we offer both a 401(k) retirement plan as well as a Defined Contribution Profit Sharing retirement plan.  Additional benefits include life, AD&D, and LTD insurance as well as health savings account and flexible spending plans.

COMPENSATION INFORMATION

The compensation range provided is in compliance with state specific laws.  Multiple factors are used to determine the actual starting rate of pay for all of our positions, including specific skills, years of experience, education, certification(s), and other job related factors.

U.S. Citizenship is required pursuant to our contract with the federal government.

The responsibilities of this position will involve access to information that may be considered confidential, private and sensitive. Therefore, the individual filling this position will be required to both allow and pass a background check.

NOTE: Reasonable accommodations will be made to enable individuals with special needs to perform the essential functions.