Studio 151 Office Manager - Studio 151

Company Overview

Studio 151 is a construction project management company that is the proud home of very talented & motivated individuals that are focused on their customers’ success as well as theirs. We have our headquarters in San Francisco, California but have operations in multiple states across the USA. We provide a great environment and culture focused on growth, development, and retention. We continue to grow every year and are looking for full-time employees to join our team.

Job Overview

We are looking for a seasoned Office Manager, a hard-working focused individual who is goal oriented, self-motivated and driven to succeed. Our goal is to hire a career-minded person that is looking to join our office support team and manage our business operations.

We have a great team, and we need someone who will proudly represent our brand and create a great employee experience.

This is the perfect career for someone who is motivated and highly organized and has prior experience in a customer focused, solutions oriented administrative role.

This is a full-time job with 5 days in the office (Monday-Friday) 8hrs/day in San Jose, California

Required Qualifications

· High School Diploma

· Proven office management experience

· Works well autonomously, can multitask, and learn quickly

· Strong organizational and time management skills

· Strong written, interpersonal, and oral communication skills in English

· Proficiency in MS Office (particularly Microsoft Word, Excel, SharePoint, and Outlook)

· Detail-oriented and strong work ethic

· Ability to manage multiple competing priorities

· Willingness to pick up new skills and technologies

Preferred Qualifications

· College degree

· Experience working with BQE Core platform (specifically Accounting and Projects modules)

· Experience with ADP Payroll software

Responsibilities

· Managing & tracking projects and other business processes in the company digital platform

· Maintaining company employee record on the digital platform

· Creating invoices and billing materials to be sent directly to customers

· Managing the regular and timely payment of vendor bills and insurance

· Payroll support: Ensuring seamless payroll run and 401(k) contributions for employees

· Responsible for the preparation of regularly scheduled reports for upper management

· Document Management: Online document creation, maintenance, developing and maintaining a filing system for offline documents

· Talent acquisition support: managing candidate applications, scheduling interviews, creating offer letters

· New hire onboarding

· Office Management: Supporting office personnel, organizing office events, maintaining office supplies, etc.

· Acting as the point of contact for internal and external clients

· Liaising with company Principals for any necessary actions or ad hoc projects

Benefits

· Great pay and working environment

· Comprehensive health, dental, and vision insurance

· Paid time off and Holidays

· 401(k) retirement plan with a company contribution

· Holiday bonus

· Limited immigration sponsorship might be available

· Fun company events!

Disclaimer:

Studio 151 is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, natural origin, sexual orientation, gender identity, disability and protected veterans’ status or any other characteristic protected by law.