Student Success Coordinator (Guidance Counselor/Registrar) - KIPP St. Louis Public Schools

Who we are: KIPP St. Louis is part of a national network of free, open-enrollment, public charter schools offering a choice to families and children in St. Louis City. As the largest charter school system in the city, we are driven and committed to our mission, vision, and equity statement.

Mission: Together with families and communities, we create joyful, academically excellent schools that prepare students with the skills and confidence to pursue the paths they choose—college, career, and beyond—so they can lead fulfilling lives and build a more just world.

Vision: Every child grows up free to create the future they want for themselves and their communities.

Equity Statement: KIPP St. Louis is committed to becoming an anti-racist and anti-sexist organization by confronting inequities, barriers, and oppressive policies and systems.

KIPP St. Louis currently educates over 2,000 students and at full growth, we will educate nearly 3,600 students and hundreds of alumni. Today, our St. Louis network consists of two middle schools, three elementary schools, and a high school.

A Student Success Coordinator (SSC) will provide assistance to the School Leader and/or Leadership Team with the administration of systems related to student credit attainment and progress towards graduation. The SSC furthers the mission of KIPP St. Louis by supporting a school culture that empowers students to develop the knowledge, skills, and character traits necessary to successfully obtain a high school diploma and then pursue a post-secondary pathway of choices.

Position Type: Full-time, Exempt, 12-months

On a day-to-day basis, you can look forward to the following:

Thought Partnership

• Working collaboratively with the Academic Director, the Director of Regional Operations, and Data team to complete request and assigned needs

• Working with the school leadership team, maintain confidentiality of student records 

• Member of the High School Enrollment Team

Graduation Requirements

• Work with the school team to ensure 100% accurate reporting on grade, credit, and GPA data each year. 

• Provide quarterly reporting to the leadership team on student credit accumulation and identify students with missing credits or other issues that might put them at risk of delayed graduation. 

• Ensure students are scheduled in a way that maximizes their likelihood of graduating on time and on the appropriate diploma pathway. 

Student Information and Data (Lead)  

• Input historical grades, schedules, and credits into PowerSchool, and ensures data integrity

• Serves as school point-person for student schedules and course assignments, bi-weekly progress reports,  report cards, and transcripts 

• Processes student information requests, including high school transcript delivery, incoming and  outgoing records requests, and student enrichment programs

• Sends requests for records for incoming students from prior schools

• Maintains student cumulative records in accordance with federal and school-based policies, as well as  audit guidelines  

High School Specific Activities (Lead) 

Scheduling 

• Manage the power scheduler process from beginning to end. 

• Ensure 100% of students have a schedule that meets their graduation plan needs by the first day of school. 

• With guidance from the Data Systems Manager, ensure that all schedules are aligned with MOSIS instructional minute requirements. 

• Update schedules throughout the year as needed.

• Perform regular audits on schedules to ensure accuracy.

Academic Progress Management

• Serves as the lead to ensure 100% of students graduate from high school with an accurate, coherent, state compliant transcript that prepares students for college, military placement and/or career (CTE, where applicable and Advanced Placement).

  • includes electives, enrichment, credit recovery courses, and advanced placement courses (if applicable)

• Conduct audit transcripts two times per year along with a committee of assigned school administration to ensure accuracy of scheduling and progress toward graduation requirements.

  • Work with the school team to ensure 100% accurate reporting on grade, credit, and GPA data each year. 

  • Provide quarterly reporting to the leadership team on student credit accumulation and identify students with missing credits or other issues that might put them at risk of delayed graduation. 

  • Ensure students are scheduled in a way that maximizes their likelihood of graduating on time and on the appropriate diploma pathway.

Additional duties within reason may be assigned; such duties must be considered as beneficial and impactful to the mission of the organization.

• Strong working knowledge of Microsoft Excel, Word, and Google Apps 

• Ability to work independently and with a team 

• Excellent organizational, planning, and implementation skills. Always think multiple steps ahead.

• Ability to manage ambiguity and multiple priorities inherent in fast-paced work environments 

• Ability to establish relationships and communicate effectively with multiple stakeholder

What you’ll bring to the table:

• Bachelor’s degree (REQUIRED)

• Experience with managing and entering data with at least 95% accuracy; familiarity with data  management systems (PowerSchool, SchoolMint, School Messenger)  

• Experience working in nonprofit or education sectors with educationally underserved students 

• 2 or more years experience in a similar role  

What we bring to the table:

We are a fast-paced, energetic team and family with passionate people who are leading a movement to cultivate their best working environment we provide the following:

• $0 deductible healthcare plan option, including medical, vision, and dental. 
• Employer-Paid Short-Term Disability
• $50,000 life insurance policy at no cost to the employee
• Retirement plan through PSRSSL with a 13% match and an optional 403b as a supplement to our pension program
• Employee Recognition: When we succeed together, we celebrate together!
• Public Service student loan forgiveness program qualified employer
• Longevity Bonuses: 2, 5, and 10-year financial rewards
• Generous time off:
  • Paid leave for illness, personal days, bereavement, jury duty, and military-related leave
  • Paid parental leave for new families
  • Granted holidays, as well as a one-week Thanksgiving break, a two-week winter break, and a week-long spring break
• On-going professional  development opportunities:
  • Weekly coaching sessions
  • Weekly school-based professional development
  • Five in-person PD days during the year for all KIPP St. Louis teachers