Student Information Systems (SIS) and Online Program Manager - Inner City Foundation

JOB DESCRIPTION 

Student Information Systems (SIS) and Online Program Manager

Organization Background:

The Inner City Education Foundation, known as ICEF Public Schools, is a nonprofit charter school network serving communities in the South Los Angeles area for 25 years. ICEF Public Schools operates seven high-quality, tuition-free, public charter elementary, middle, and high schools serving over 2,000 scholars from TK-12th grade. 

ICEF's mission is to educate and empower courageous leaders to pursue their full potential in college, career, and life by providing a community that honors each student's unique identity, fosters academic excellence, nurtures healthy minds, and inspires critical thinkers.

Position Description:

The Student Information Systems (SIS) Manager manages data regarding students and teachers, including state data compliance, internal data management, and various data projects in collaboration with other departments. The Student Information Systems Manager is responsible for PowerSchool, supporting the setup of master schedules for all campuses and importing and exporting data between Illuminate, PowerSchool, Clever, and other related systems. The position is on the ICEF Public Schools Home Office team and will work closely with school leaders and staff, as well members of the home office teams. 

Reporting:

This position reports to the Director of Public Programs.
Salary: $75-85k 
 

Essential Functions:

MANAGEMENT OF LOCAL, STATE AND OTHER EXTERNAL COMPLIANCE AND DATA REPORTING 

• Interfacing with local, California State, federal, and other systems to report student data (e.g. monthly attendance, exits and withdrawals, suspension reports)
• Managing timelines for data submission to ensure preparation and accuracy
• Creating and managing data validation processes
• Coordinating with school leaders and teams on the timeline and data validation process
• Coordinating with CALPADS data analysts to ensure the SIS is ready for state reporting (e.g., CTE State Course Codes, incidents, attendance reconciliation)
• Maintaining a working knowledge of current reporting requirements
• Providing status reports regarding our compliance data

MANAGEMENT OF INTERNAL DATA PROCESSES IN COLLABORATION WITH ICEF’S HOME OFFICE TEAM 

• Support with the monitoring and management of the data team inbox to ensure requests are fulfilled
• Oversee the day to day operations of the SIS for the charter management organization and schools and serve as the technical point of contact
• Management of start of year and end of Year processes in our internal PowerSchool student data system, including schedule creation and closing out the school year
• Acting as the point person for PowerSchool questions including teacher gradebook and school operations support in addition to transcript management
• Importing of State and network academic test scores
• Assist campuses with answering parent and student questions regarding PowerSchool and parent/student portals
• Communicate with PowerSchool Tech Support (or any other SIS) as ICEF’s technical contact (open support cases, troubleshooting, submit enhancement requests, etc.)
• Ensuring school data accuracy by conducting data audits and coordinating with schools, regions, and home office teams to improve systems supporting data accuracy
• Defining and documenting data collection processes
• Responding to requests for data for analysis purposes

PROVIDE DATA DRIVEN OPERATIONAL LEADERSHIP 

• Data analysis projects
• Designing professional development materials, and delivering training to staff
• Clarifying roles and various responsibilities regarding shared responsibilities
• Various projects related to data integrity and systems at the school and district level

MANAGE DIGITAL STUDENT PLATFORMS

• Manage the setup and troubleshooting of all student learning platforms connected through Clever
• Manage the setup of new employee accounts in all digital platforms (PowerSchool, Clever, Illuminate, etc)
• Provide setup support for new online programs that need to be added or changed in Clever
• Provide data setup support for new online programs connected through Clever

OTHER RESPONSIBILITIES

●  Additional duties and special projects as needed and assigned in support of ICEF schools

Job Requirements: Minimum Qualifications:

SKILLS, KNOWLEDGE, AND ABILITIES

●  Bachelor’s Degree required;

●  At least three years of work experience;

●  Strong computer skills, especially with Microsoft Excel;

●  Experience with Tableau or analysis tools preferred;

●  Familiarity with local and State Data Platforms preferred;

●  Familiarity with CALPADS and CALSASS, especially with secondary and course codes;

●  Familiarity with PowerSchool or other student data management systems preferred;

●  Excellent organizational and project management skills;

●  Strong customer service approach and communication skills;

●  Maturity and ability to work independently;

●  Passion for the mission of closing the achievement gap;

●  A desire to work on a high-performing team and take on additional projects, be creative, and propose new solutions;

●  Prior experience working in schools and/or urban communities is preferred

●  Demonstrated ability to be self-directed and take initiative as well as to work collaboratively

●  Quick and effective learner in a fast-paced, dynamic, entrepreneurial environment that proactively seeks feedback to improve

●  Strong organizational/time management skills and demonstrated ability to multitask, set and drive priorities, monitor progress towards goals, and utilize data and information

●  Strategic thinker with exceptional problem-solving skills and critical thinking skills

●  High sense of urgency; demonstrated ability to successfully handle multiple projects concurrently

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this job, the employee is regularly required to sit; frequently required to talk or hear; and occasionally required to stand, walk, and reach with hands and arms, and/or use hands to finger, handle, or feel.

While performing the duties of this job, the employee is occasionally required to move and/or lift up to twenty-five (25) pounds. 

Specific vision abilities required by this position include close vision and the ability to adjust focus.

WORKING ENVIRONMENT

Frequent local travel and occasional out-of-town may be required for training, seminars, or workshops. This position will work in a shared office space and will be required to visit the school sites on a frequent basis. When out on school sites, the following physical demands may be requested: some lifting, carrying, pushing, and/or pulling; some climbing and balancing; some stooping, kneeling, crouching, and/or crawling. Generally, the job requires 80% sitting, 10% walking, and 10% standing. The job is performed under minimal temperature variations and under conditions with some exposure to risk of injury and/or illness.

EDUCATION

Targeted job related education that meets organization’s prerequisite requirements. Job related experience within a specialized field with increasing levels of responsibility is required.

●  Three years of experience with student information system management, Powerschool experience preferred.

●  Experience in charter school setting preferred.

●  Bachelors degree required.

Continuing Educ./ Training

As needed

Certificate & Licenses

Valid Driver’s License

Clearances

Criminal Justice/ 

Fingerprint Clearance

TB Clearance

Salary:

Commensurate 

with Experience

Benefits

As a full time employee of ICEF Public Schools, employees are entitled to Medical, Life Insurance, Dental and Vision plans, and 403b  retirement programs as offered by ICEF Public Schools. Eligible employees will also be entitled to sick leave and vacation time in accordance with ICEF Public School policies.  

Powered by JazzHR