Student Engagement and University Events Coordinator - Lincoln University of Missouri

PURPOSE:
Reporting to the Assistant Dean of Student Engagement the Student Engagement and University Events Coordinator is responsible for planning, implementing, and overseeing activities and events that promote student engagement, leadership, personal and professional development, and community involvement. This position also manages campus reservation scheduling for events and coordinates logistical support for internal university events/activities and student organizations. The role includes collaboration with various campus departments and service providers to ensure smooth event execution and a positive student experience.

ESSENTIAL JOB FUNCTIONS:

Student Engagement and Programming:

• Develop, coordinate, and implement student activity programming that fosters engagement, leadership, and personal growth.
• Co-advise Student Government Class Councils.
• Oversee and support student organizations, including managing their registration via Involve, ensuring compliance with university policies, and providing guidance on event planning.
• Maintain and manage the Student Life programming calendar, coordinating with the university events calendar.
• Manage evening and weekend events, including activities hosted in the Scruggs University Center, and collaborate with other campus units for divisional programming.
• Prepare PCRs/PTRs, travel requests, and travel reimbursement forms. Monitor unit expenditures throughout the fiscal year and recommend budget adjustments as appropriate.
• Acts as office manager for the Office of Student Engagement. Receives incoming mail, phone calls, and visitors for the unit.
  Prepare operational forms as necessary to ensure the effective functioning of the office.

University Event Coordination:

• Serve as the primary point of contact for campus space reservations, ensuring all spaces are scheduled without conflicts and required event approvals are obtained.
• Coordinate the reservation and use of the Linc, SUC President's Suite, and other campus facilities for internal university meetings and events, including coordinating catering services, facility needs, and AV requirements.
  
• Use the Involve platform to ensure event space reservations are properly scheduled, conflicts are avoided, and necessary approvals are obtained, handling space reservation requests, food waiver requests, and assisting with event approval processes.
• Responsible for monitoring reservations@lincolnu.edu; conferences@lincolnu.edu; auxiliaryservices@lincolnu.edu; and follow up with appropriate action.

QUALIFICATIONS:

• Bachelor's degree in a related field (e.g., Student Affairs, Event Management, Communications, or similar).
• Knowledge and experience in Microsoft Office programs.
• Experience as an administrative assistant, clerical support, or program coordinator demonstrating confidentiality, organization skills and management of multiple priorities.
  
• Ability to work independently and manage multiple tasks simultaneously.
• Familiarity with university policies, event management platforms (such as Involve), and social media for event promotion.

Knowledge, Skills, Abilities and Personal Characteristics:

• Thorough knowledge of Adobe Suite and Proficient in using Microsoft Office suite (Word, Excel, PowerPoint).
• Must prioritize tasks in a fast-paced environment and develop communication strategies.
• Must understand the many facets of marketing at a dynamic university.
• Excellent interpersonal and verbal communication skills.
• Excellent organizational and time-management skills.
• Strong analytical and problem-solving skills.
• Ability to work within a culturally diverse environment.
• Strong attention to detail; ability to perform duties with high accuracy.
• The high degree of organization, ability to engage in various tasks simultaneously, and consistently meet deadlines.
• Ability to work with and maintain confidential University information.
• Be team oriented.

PHYSICAL DEMANDS:

1. The nature of work requires an ability to operate standard business office equipment.

2. Light sedentary office work.

3. Prolonged periods of sitting at a desk and working on a computer.

4. Must be able to lift up to 25 lbs.

This job description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of Lincoln University. Since no job description can detail all the duties and responsibilities that may be required from time to time in the performance of a job, duties and responsibilities that may be inherent in a job, reasonably required for its performance, or required due to the changing nature of the job shall also be considered part of the jobholder's responsibility.