Strategic Planning Project Manager at Unified Women's HealthCare

The Strategic Planning Project Manager is responsible for the overall success of implementing new mammography offices, as well as key mammography projects. Responsibilities include managing multiplex projects from planning through delivery. Monitors project budgets, inventory, and production schedule. Generates data for new prospects and reviews construction plans for compliance with Hologic engineering requirements. Maintains the optimally efficient inventory of all necessary equipment (i.e. workstations). The project manager with be the main liaison between project members, cross-functional teams, third-party external vendors, and other stakeholders. The project manager will ensure these projects are on time, on budget, and within scope.

The Strategic Planning Project Manager will be familiar with mammography policies and procedures, updating existing and documenting new policies and procedures. The project manager will be the mammography teams EMR SME with the ability to build new EMR departments and train care centers on EMR products related to scheduling, benefit eligibility, mammography/ultrasound orders, and results reporting. The Strategic Planning Project Manager establishes clear ownership for the project tasks and leads problem-solving to achieve maximum results. Reports to head of the division, VP Breast Imaging Services.

• Supervises requirements planning for division projects
• Prepares proposals and site floorplans in conformance with operational and engineering/electrical requirements
• Maintains Mammography Implementation project timelines, tasks, milestones, and deadlines
• Sets schedule for project and flow of necessary inventory
• Prepares budget and oversees expenditures
• Communicates schedule and changes to project members, cross-functional teams, third-party vendors, construction, and other stakeholders
• Plans and facilitates weekly project meetings between project members, physicians and office managers, cross-functional teams, third-party vendors, construction, and other stakeholders
• Prepares agendas and meeting minutes for weekly project meetings to keep all participants accountable and involved
• Identify and assess risk(s) of delays and mitigate with operational solutions and/or adjust installation and go live dates to account for risk(s)
• Allocate resources and hours to project and adjust when necessary
• Coordinate internal resources and third parties/vendors for the execution of projects
• Ensure that all projects are delivered on time, within scope, and within the construction budget
• Report and escalate issues or delays to the management team as needed
• Establish and maintain relationships with third-party vendors for new and existing products and equipment
• Delegate project tasks based on individual strengths, skill sets, and experience levels
• Evaluate the best location for the new care center based on patient demographics
• Identify architectural firms and general contractors for new care centers
• Conduct on-site visits at proposed new care center locations to assess if they fit our clinical and medical equipment needs
• Draft and propose ideal floorplan for new care center implementation to architectural firm
• Manage general contractor throughout buildout with items related to permits being filed, finishes being selected
• Manage low voltage vendor and identify networking needs
• Provide leadership role, training, and SME for the project and operational team on EMR systems for clinical workflows
• Travel is required, approximately 10%

• Bachelor’s degree required
• Minimum 1 year of experience as project manager.
• Ability to lead project team members for successful implementation
• May require PM certification
• Healthcare/mammography/imaging implementation/construction and/or experience is a plus.
• Computer Networking skills.
• Excellent client-facing and internal communication skills.
• Excellent written and verbal communication skills.
• Solid organizational skills including attention to detail and multitasking skills.
• Ability to troubleshoot and be a critical thinker.
• Strong working knowledge of Microsoft Office.