Store Administrator - Virtual Company
Tustin, CA 92780
About the Job
Job Purpose
The Store Administrator provides essential administrative support to the corporate office and store locations. This role focuses on processing accounts payable for licenses and permits, maintaining tracking logs, and supporting smooth operational processes. Success in this position requires strong organizational skills, attention to detail, and the ability to handle multiple tasks effectively.
Duties and Responsibilities
The responsibilities of the Store Administrator include, but are not limited to:
Administrative and Operational Support
- Act as a liaison between store operations and the corporate office.
- Track and coordinate payments for store licenses, permits, and local compliance fees (e.g., environmental, hazardous waste, and testing requirements).
- Maintain and update detailed logs for licenses, permits, services, and compliance deadlines.
- Process and log service requests for utilities, including phones, internet, and waste management.
- Track and coordinate fire inspection and testing invoices.
Advertising and Reimbursements
- Prepare advertising reimbursement requests and process related payments.
- Support advertising operations, ensuring timely submissions and updates.
File and Calendar Management
- Develop and maintain an organized filing system for store documentation.
- Prepare and distribute monthly operational calendars.
General Office Support
- Act as a backup for reception duties and cross-train with other departments as needed.
- Assist with general office or accounting projects as assigned.
- Adhere to company policies, procedures, and safety standards.
Qualifications
- High school diploma or equivalent required.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
- Strong arithmetic skills for basic calculations (addition, subtraction, multiplication, division).
- Excellent organizational and multitasking abilities.
- Solid written and verbal communication skills.
- Professional demeanor with a customer service-oriented attitude.
- Resourcefulness and the ability to proactively resolve issues.
- Timeliness and reliability.
Working Conditions
- Fast-paced office environment.
- Occasional need to work under tight deadlines or extended hours, including weekends.
Physical Requirements
- Regularly required to sit, use hands for tasks, and communicate effectively.
- Occasionally required to stand, walk, stoop, kneel, crouch, or crawl.
- Must frequently lift/move up to 10 pounds and occasionally up to 25 pounds.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.