Staff Recruiting Assistant - Graham Inc.

JOB DESCRIPTION
 
Position:             Staff Recruiting Assistant
Status:                Direct Hire
Location:            Washington, DC
 
 
*Exceptional communication skills, both written and verbal*
 
ABOUT THE ORGANIZATION:
This opportunity is for work inside of a world-class law firm with 15 offices world-wide including 10 in the United States. If you are a polished professional with the skills described, demonstrating dependability and long tenure in your previous roles, as well as a willingness to work well with a positive attitude, we encourage you to apply for this role within this highly reputable firm.
 
 
ESSENTIAL FUNCTIONS and RESPONSIBILITIES:
PHYSICAL DEMANDS
The Staff Recruiting Assistant will assist the staff recruiting team and provide general administrative tasks within the Human Resources Department.

Responsibilities include but are not limited to:

• Preparing the bi-weekly staff recruiting emails.
• Scanning/uploading recruiting documents into the Applicant Tracking System.
• Maintaining the Application Tracking System including dispositioning applicants, checking in applicants, processing duplicate applicants, etc.
• Posting/removing new open positions (internally and externally) and creating electronic recruiting files in iManage.
• Administering and managing the candidate diagnostic assessment process.
• Maintaining and updating the Staff Recruiting Open/Filled and Job Posting Smartsheets and staff recruiting spreadsheets.
• Submitting all new hire and non-employee worker conflicts for processing and e-filing all completed forms along with the clearance emails.
• Processing non-employee workers and entering all non-employee worker information into the HRIS system.
• Maintaining the temporary employee spreadsheet.
• Greeting and escorting applicants to conference rooms for interviews, as needed.
• Processing staff employment verifications as well as invoices and expenses for the Human Resources Department.
• Assisting with Staff Appreciation Week, Service Awards and other events hosted by the HR department.

Qualifications:

• Two-year college degree or equivalent experience.
• Prior office experience in a law firm, corporate or professional environment is a plus.
• A minimum of one (1) year of administrative support experience, ideally in a professional service, corporate, or law firm environment.
• Proficiency in Windows operating systems and Microsoft Office Suite with advanced proficiency in Word and Excel. Experience using Smartsheet and Applicant Tracking Systems is a plus.
• Ability to demonstrate a high degree of trustworthiness in handling confidential and sensitive information.
• Excellent administrative and strong problem-solving skills.
• Ability to prioritize and manage time effectively.
• Possess reliability, dependability, and motivation.
• Excellent organization and communications skills, both oral and written.
• Ability to work in a fast-paced environment while exhibiting a strong attention to detail.
• Ability to handle a variety of tasks simultaneously.
• Exceptional client service, both internal and external.
• Flexibility to work additional hours, as necessary.

 

• This position routinely utilizes standard office equipment such as laptops, computers, phones, photocopiers, and filing cabinets, in a home office as well as an in-person office environment.
• Ability to lift/move up to 20 pounds.
• This position is generally performed in a professional office setting; 70% sitting, 20% standing, and 10% walking.
• The physical requirements described are representative of those that must be met to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with a qualifying disability to perform the essential functions.

 
 GENERAL INFORMATION: Applicants are assured of equal consideration regardless of race, age, color, religion, national origin, gender, GINA, political affiliation, membership or non-membership in employee organization, marital status, physical handicap which has no bearing on the ability to perform the duties of the position.