Staff Recruiting Assistant at Arnold & Porter
Washington, DC 20001
About the Job
Assistant will assist the staff recruiting team and provide general administrative tasks within the Human Resources Department.
Responsibilities include but are not limited to:
- Preparing the bi-weekly staff recruiting emails.
- Scanning/uploading recruiting documents into the Applicant Tracking System.
- Maintaining the Application Tracking System including dispositioning applicants, checking in applicants, processing duplicate applicants, etc.
- Posting/removing new open positions (internally and externally) and creating electronic recruiting files in iManage.
- Administering and managing the candidate diagnostic assessment process.
- Maintaining and updating the Staff Recruiting Open/Filled and Job Posting Smartsheets and staff recruiting spreadsheets.
- Submitting all new hire and non-employee worker conflicts for processing and e-filing all completed forms along with the clearance emails.
- Processing non-employee workers and entering all non-employee worker information into the HRIS system.
- Maintaining the temporary employee spreadsheet.
- Greeting and escorting applicants to conference rooms for interviews, as needed.
- Processing staff employment verifications as well as invoices and expenses for the Human Resources Department.
- Assisting with Staff Appreciation Week, Service Awards and other events hosted by the HR department.
Qualifications:
- Two-year college degree or equivalent experience.
- Prior office experience in a law firm, corporate or professional environment is a plus.
- A minimum of one (1) year of administrative support experience, ideally in a professional service, corporate, or law firm environment.
- Proficiency in Windows operating systems and Microsoft Office Suite with advanced proficiency in Word and Excel. Experience using Smartsheet and Applicant Tracking Systems is a plus.
- Ability to demonstrate a high degree of trustworthiness in handling confidential and sensitive information.
- Excellent administrative and strong problem-solving skills.
- Ability to prioritize and manage time effectively.
- Possess reliability, dependability, and motivation.
- Excellent organization and communications skills, both oral and written.
- Ability to work in a fast-paced environment while exhibiting a strong attention to detail.
- Ability to handle a variety of tasks simultaneously.
- Exceptional client service, both internal and external.
- Flexibility to work additional hours, as necessary.
Arnold & Porter is an equal opportunity and affirmative action employer that does not discriminate on the basis of race, color, creed, religion, national origin, sex, pregnancy and childbirth (including breastfeeding and related medical conditions), age, marital or partnership status, familial status, sexual orientation, gender, gender identity, gender expression, transgender, physical or mental disability, medical condition, family leave status, citizenship status, immigration status, ancestry, genetic information, military or veteran status, or any other characteristic protected by local, state or federal laws, rules or regulations. Our Firm’s equal opportunity policy applies to all employment practices and terms and conditions, including, without limitation, recruitment, employment, assignment, training, compensation, benefits, promotions, disciplinary action and terminations. For purposes of the Firm’s Anti-discrimination, Anti-harassment and Affirmative Action Policies, the term “race” includes, without limitation, traits historically associated with race, including, but not limited to, hair texture and protective hairstyles, such as braids, locks, and twists.
Arnold & Porter Kaye Scholer LLP endeavors to make www.arnoldporter.com accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Director of Support Staff stephanie.denmark@arnoldporter.com/ at +1 202.942.6068. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.
For our EEO Policy Statement, please click here. If you would like more information about your EEO rights as an applicant under the law, please click EEO is the LAW and the Supplement poster.
Arnold & Porter is an EO Employer – M/F/Veteran/Disability/Sexual Orientation/Gender Identity.
Arnold & Porter Kaye Scholer LLP uses E-Verify, which is a web-based system, to confirm the eligibility of our employees to work in the United States. As an E-Verify employer, we verify the identity and employment eligibility of newly hired employees by electronically matching information provided by employees on the Form I-9, Employment Eligibility Verification, against records available to the Social Security Administration (SSA) and the Department of Homeland Security (DHS). We use E-Verify because we are a federal contractor containing the Federal Acquisition Regulation (FAR) E-Verify clause. Please see the posters for details regarding E-Verify or contact Arnold & Porter’s Human Resources Department for more information. E-Verify Participation Poster and Right-to-work Poster.